[PRELIMINARY OPEN MEETING]
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THE COUNCIL WILL NOW RECESS INTO EXECUTIVE SESSION AND TRAINING ROOM TO HOLD A AN EXECUTIVE MEETING PURSUANT TO THE PROVISIONS OF VERNON'S TEXAS CODE ANNOTATED GOVERNMENT CODE, CHAPTER 551. THE OPEN MEETINGS ACT IN ACCORDANCE WITH THE AUTHORITY CONTAINED IN SECTION 551 071, TO CONSULT WITH THE ATTORNEY TO RECEIVE LEGAL ADVICE AND DISCUSS LITIGATION.
THANK YOU. I NOW DECLARE THAT THE PLANO CITY COUNCIL PRELIMINARY OPEN MEETING IS RECONVENED IN OPEN SESSION, THAT ALL COUNCIL MEMBERS ARE PRESENT.
OUR NEXT ITEM IS COUNCIL APPOINTMENTS TO VARIOUS BOARDS, COMMISSIONS, COMMITTEES AND ORGANIZATION.
SO IF YOU'LL BEAR WITH ME, I WILL GIVE YOU ALL YOUR ASSIGNMENTS FOR THE NEXT YEAR.
MAYBE IF I CAN FIND IT. I KNOW WHERE IT IS. OKAY, HERE WE GO.
ARE YOU READY? ALL RIGHT. THE AIRPORT MASTER PLAN.
PLANNING ADVISORY COMMITTEE. DEPUTY MAYOR PRO TEM HORNE COLLIN COUNTY MAYOR'S COMMITTEE.
MAYOR MUNS COUNCIL LEGISLATIVE COMMITTEE. MUNS, MARIA TU.
RICK HORNE DALLAS REGIONAL MOBILITY COALITION.
MUNS. DESIGNATION OF OFFICIAL NORTH TEXAS COUNCIL OF GOVERNMENTS VOTING REPRESENTATIVE. MAYOR MUNS. METROPLEX. MAYORS COMMITTEE.
MAYOR MUNS AND ALTERNATE MAYOR PRO TEM TU NORTH TEXAS COMMISSION.
MAYOR MUNS PLANO HEALTH FACILITIES DEVELOPMENT CORPORATION, COUNCIL MEMBER.
THOMAS, DEPUTY MAYOR PRO TEM HORNE AND COUNCIL MEMBER DOWNS.
THE REGIONAL TRANSPORTATION COUNCIL WILL BE MUNS WITH THE ALTERNATE COUNCIL MEMBER QUINTANILLA.
BOARDS AND COMMISSIONS. REVIEW COMMITTEE. COUNCIL MEMBER DOWNS.
MAYOR PRO TEM TU. COUNCIL MEMBER LAVINE COMMUNITY FINANCE COMMITTEE.
COUNCIL MEMBER KEHR AND COUNCIL MEMBER QUINTANILLA.
JOINT PISD COUNCIL COMMITTEE. COUNCIL MEMBER THOMAS AND COUNCIL MEMBER DOWNS.
MULTICULTURAL OUTREACH ROUNDTABLE. COUNCIL MEMBER THOMAS AND COUNCIL MEMBER QUINTANILLA.
REWRITE ADVISORY COMMITTEE. MAYOR PRO TEM TU AND DEPUTY MAYOR PRO TEM HORNE.
ANIMAL SHELTER ADVISORY COMMITTEE. COUNCIL MEMBER LAVINE AND COUNCIL MEMBER DOWNS.
BOARD OF ADJUSTMENT. COUNCIL MEMBER KEHR. AND DEPUTY MAYOR PRO TEM HORNE.
BUILDING STANDARDS COMMISSION. MAYOR PRO TEM TU COUNCIL MEMBER KEHR.
CIVIL SERVICE COMMISSION. CITY MANAGER MARK ISRAELSON.
COLLIN COUNTY APPRAISAL DISTRICT BOARD. DEPUTY MAYOR PRO TEM HORNE COUNCIL MEMBER QUINTANILLA.
COMMUNITY RELATIONS COMMISSION. COUNCIL MEMBER1 DOWNS AND COUNCIL MEMBER QUINTANILLA.
CULTURAL ARTS COMMISSION COUNCIL MEMBER DOWNS, COUNCIL MEMBER LAVINE.
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THE HERITAGE COMMISSION MAYOR PRO TEM TU AND COUNCIL MEMBER THOMAS LIBRARY ADVISORY BOARD, COUNCIL MEMBER QUINTANILLA AND COUNCIL MEMBER THOMAS NORTH TEXAS MUNICIPAL WATER DISTRICT BOARD PHIL DYER, RON KELLY. PARKS AND RECREATION PLANNING BOARD, COUNCIL MEMBER THOMAS, COUNCIL MEMBER KEHR. PLANNING AND ZONING COMMISSION.COUNCIL MEMBER DOWNS, DEPUTY MAYOR PRO TEM HORNE PLANO HOUSING AUTHORITY COUNCIL MEMBER KEHR AND COUNCIL MEMBER LAVINE RETIREMENT SECURITY PLAN COMMITTEE.
CITY MANAGER MARK ISRAELSON. SENIOR ADVISORY BOARD.
COUNCIL MEMBER LAVINE AND COUNCIL MEMBER THOMAS.
TAX INCREMENT FINANCING ZONE NUMBER 2 AND 3 BOARDS.
COUNCIL MEMBER DOWNS COUNCIL MEMBER. QUINTANILLA.
TAX INCREMENT FINANCING REINVESTMENT ZONE NUMBER 4.
BOARD. MAYOR PRO TEM TU AND COUNCIL MEMBER LAVINE TAX INCREMENT FINANCING REINVESTMENT ZONE NUMBER 5. BOARD COUNCIL MEMBER KEHR AND COUNCIL MEMBER THOMAS AND FOR THE ARTS SUB COMMITTEE WHICH ISN'T ON THERE WILL BE COUNCIL MEMBER DOWNS AS THE CHAIR.
ALL RIGHT. WE'LL HAVE THAT ALL PRINTED OUT FOR EVERYBODY AND AND GET IT SENT OUT TO YOU.
SO YOU WON'T. YOU WON'T FORGET LIKE YOU PROBABLY ALREADY HAVE.
ALL RIGHT. NEXT ITEM. IS THE DISCUSSION AND DIRECTION REGARDING SALES TAX CAP POLICY YEAR END. HELLO, KAREN. IF YOU'LL TAKE ONE AND PASS IT DOWN.
SURE. TAKE 1 AND PASS IT DOWN. OH. THERE WE GO.
WE HAVE OPERATED UNDER A 3 YEAR AVERAGE FOR OUR PROJECTIONS OF SALES TAX SINCE BACK IN 2008.
THIS SALES TAX CAP POLICY HAS SHIELDED THE CITY FROM ECONOMIC DOWNTURNS FOR MANY, MANY YEARS.
HOW THIS WORKS IS PUT IN OUR PROJECTIONS A 3 YEAR AVERAGE OF WHAT WE COLLECTED.
PLUS WE NET OUT ANY AUDIT ADJUSTMENTS THAT MAY HAVE OCCURRED DURING THE YEAR.
AND WE COME UP WITH A NUMBER BACK IN 2019. BEFORE THAT, WE HAD ON OUR ESTIMATE PART, WE HAD JUST USED THE 3 YEAR AVERAGE. HOWEVER, BACK IN 2019, RIGHT BEFORE COVID HAPPENED, WE CHANGED IT TO WHERE WE COULD ESTIMATE WHAT WE THINK WOULD BE OCCURRING IN THE ESTIMATE.
AND THEN FOR GOING FORWARD, WE USED THE 3 YEAR AVERAGE.
THIS YEAR, OUR NEW ESTIMATED NUMBER WAS ONE $24.6 MILLION.
AND THAT'S WHAT WE HAD IN THE RECOMMENDED BUDGET.
WE RECEIVED 2 MAJOR, MAJOR 1 TIME EXPENDITURES OR 1 TIME REVENUES FROM SALES TAX AT THE END OF AUGUST AND AT THE END OF SEPTEMBER. SO SALES TAX CAME IN AT $131.8 MILLION.
THE BUDGET WAS ALREADY ADOPTED. SO NOW, ACCORDING TO THE POLICY, ANY DELTA THAT WE HAVE BETWEEN WHAT WAS ESTIMATED AND WHAT ACTUALLY OCCURRED AFTER THE FINANCIAL AUDIT IS DONE.
THE CITY COUNCIL CAN GO BACK IN AND TAKE THAT.
WE HAVE A NUMBER OF ITEMS THAT YOU COULD USE IT FOR.
YOU CAN HAVE IT GO. 1 TIME EXPENDITURES. THE CAPITAL MAINTENANCE FUND.
RAINY DAY FUND. THE LAND BANK. ECONOMIC DEVELOPMENT.
SO TONIGHT, WE ARE HERE TO DISCUSS WHERE YOU WOULD LIKE TO PLACE THAT $7 MILLION.
ONCE AGAIN, REMEMBER, THESE WERE 1 TIME PAYMENTS, SO WE'RE NOT GOING TO THROW THEM BACK IN TO OPERATING EXPENDITURES THAT ARE ONGOING. WHAT QUESTIONS DO YOU HAVE? MAYOR AND COUNCIL. WE PASSED OUT JUST A MOMENT AGO.
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ADDITIONALLY COUNCIL MEMBERS HAVE SOME IDEAS THAT THEY WOULD LIKE TO PUT FORTH.SO MAYOR, IF YOU'RE OKAY, I THINK YOU'RE HERE FROM.
COUNCIL MEMBER LAVINE. THANK YOU, MR. MAYOR. COUNCIL MEMBERS, I'D LIKE TO BRIEFLY HIGHLIGHT AN OPPORTUNITY THAT I BELIEVE IS BOTH UNIQUE AND TIMELY FOR THE CITY OF PLANO.
THE PROPOSAL BEFORE US THAT HAS BEEN PASSED OUT ENVISIONS THE CREATION OF A NORTH TEXAS CHILDREN'S MUSEUM THROUGH THE EXPANSION OF THE SCITECH DISCOVERY CENTER, AN ORGANIZATION WITH 25 YEARS OF EXPERIENCE SERVING CHILDREN AND FAMILIES RIGHT HERE IN COLLIN COUNTY.
THIS WOULD BE A STATE OF THE ART, HANDS ON PLAY BASED MUSEUM DESIGNED FOR CHILDREN AGES TWO THROUGH 12, SERVING MORE THAN 250,000 CHILDREN ANNUALLY. IT WOULD BE A TRUE DESTINATION FACILITY, ONE THAT BRINGS FAMILIES INTO OUR CITY NOT JUST FOR A FEW HOURS, BUT FOR WEEKENDS. AND THAT TRANSLATES DIRECTLY INTO WHAT WE OFTEN CALL HEADS IN BEDS, INCREASED RESTAURANT TRAFFIC, RETAIL ACTIVITY AND LONG TERM ECONOMIC IMPACT FOR PLANO.
I WANT TO BE CLEAR ABOUT ONE IMPORTANT DISTINCTION.
WHILE THIS PROJECT MAY REQUIRE A ONE TIME UPFRONT GRANT OR INCENTIVE TO SECURE THE FACILITY.
THIS IS A MODEL THAT SUPPORTS ITSELF THROUGH ADMISSIONS, MEMBERSHIPS, SCHOOL PARTNERSHIPS, PRIVATE EVENTS, SPONSORSHIPS, AND GRANTS. IN OTHER WORDS, THIS IS LESS LIKELY TO BECOME AN ONGOING ANNUAL GRANT REQUEST TO THE CITY.
IT'S ALSO WORTH NOTING THAT THE PROJECT DID NOT APPEAR OUT OF THIN AIR.
THE INITIAL IMPETUS FOR A CHILDREN'S MUSEUM IN NORTH TEXAS CAME FROM PLANO THROUGH THOUGHT LEADERS, AND IT WAS SPEARHEADED TO A SIGNIFICANT DEGREE BY THE JUNIOR LEAGUE OF COLLIN COUNTY.
PLANO HELPED PLANT THE SEED, AND WE NOW HAVE AN OPPORTUNITY TO BRING IT HOME.
WITH THAT IN MIND, I BELIEVE IT IS APPROPRIATE FOR THIS COUNCIL TO DIRECT CITY STAFF TO ENTER INTO DISCUSSIONS AND NEGOTIATIONS WITH THE SCITECHBOARD REGARDING THE POTENTIAL RELOCATION OF THIS FACILITY TO PLANO.
THIS DOES NOT COMMIT US TO A FINAL SITE. A DOLLAR AMOUNT OR A SINGLE FUNDING MECHANISM, BUT IT DOES ALLOW US TO SERIOUSLY EXPLORE THIS OPPORTUNITY. AND FINALLY, WHILE THERE MAY BE MANY FUNDING ALTERNATIVES TO CONSIDER, I WOULD SUGGEST THAT AFTER CONSIDERATION OF OTHER IMMEDIATE USES, ANY EXCESS SALES TAX REVENUE BE HELD IN RESERVE RATHER THAN AUTOMATICALLY DIRECTED TO THE RAINY DAY FUND, SO THAT IT COULD BE USED AS A PART OF A STRATEGIC INCENTIVE PACKAGE SHOULD NEGOTIATIONS MOVE FORWARD.
THIS WOULD GIVE THE CITY FLEXIBILITY WITHOUT OBLIGATING US TODAY.
SO IN SHORT, THIS IS AN OPPORTUNITY TO SECURE A SIGNATURE FAMILY FOCUSED DESTINATION THAT ALIGNS WITH PLANO'S VALUES, STRENGTHENS OUR ECONOMY, ALIGNS WITH THE CULTURAL ARTS PLAN, AND REINFORCES OUR LEADERSHIP ROLE IN THE REGION.
I BELIEVE IT DESERVES SERIOUS CONSIDERATION AND I LOOK FORWARD TO THE DISCUSSION.
THANK YOU. THANK YOU, MR. LAVINE. THIS IS OUR TIME TO TALK.
WELL, 2 WEEKS AGO, WE WE HAD THE DISCUSSION REGARDING A OPPORTUNITY REGARDING SOME LAND BANKING OF A CONNECT PLANO OPPORTUNITY FOR A SINGLE USE FOR MANY OF THE SERVICES THAT ARE KIND OF SPREAD OUT THROUGH PLANO.
AND THIS WOULD BE 1 VERY SIMILAR TO WHAT DENTON HAS DONE.
AND AND SO THOSE THOSE ARE THE 2 AREAS THAT HAVE BEEN DISCUSSED.
SO I'D LOVE TO TO HEAR COUNCIL'S THOUGHTS ON THAT.
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A NEED, AND IT'S A GREAT WAY TO KEEP FAMILIES COMING IN HERE.MY CONCERN AROUND THIS IS THIS IS REALLY FOR A NONPROFIT, A 501 C3.
AND I DON'T KNOW THAT THIS IS SOMETHING THAT WE'VE EVER FUNDED LIKE THAT BEFORE.
AND I JUST KNOW THAT THERE'S A LOT OF NEED OUT THERE.
MAYOR PRO TEM. YEAH. STEVE, I REALLY APPRECIATE YOU PUTTING ALL THIS WORK IN DOING THIS.
I DO HAVE A CONCERN BECAUSE AS KAREN HAS SAID, THIS IS A 1 TIME FUND.
SO THIS IS THIS IS IT. WHEREAS THE MUSEUM, I BELIEVE WILL NEED CONTINUOUS MAINTENANCE, CONTINUOUS STAFFING AS WELL AS CONTINUOUS FUNDING FOR THAT. AND I WOULD PREFER TO ACTUALLY SEE THAT AS A PROPOSAL FOR SOMETHING THAT THAT COULD BE SUSTAINED IN THE FUTURE RATHER THAN SOMETHING THAT WE USE A 1 TIME EXCESS OF SALES TAX TO DO.
I WOULD LIKE TO SEE THIS MONEY ACTUALLY, YOU KNOW, I'M HOPING THAT WE CAN ACTUALLY PURCHASE A PARTICULAR REAL ESTATE WITH IT SO THAT THAT MONEY IS SPENT AND THEN WE KNOW EXACTLY HOW MUCH IS GOING TO BE USED, AND THEN WE'RE NOT GOING TO PUT ANY ADDITIONAL FUNDS INTO THE USE OF THAT, THAT MONEY, SINCE WE DON'T HAVE IT AFTER THIS.
IS THAT RIGHT, KAREN? YES, AND THAT'S MY COUNCIL MEMBER QUINTANILLA.
THANK YOU. MAYOR. 1 QUESTION I HAD IS, ARE WE ABLE TO USE ANY OF THESE FUNDS FOR THE COMMUNITY RELATIONS COMMISSION? AND THE REASON I'M ASKING FOR ALL THE FUNDS. BUT THE REASON WHY I BRING THAT UP IS BECAUSE WHEN I SERVED ON COMMUNITY RELATIONS COMMISSION, WE HAD A LOT OF NEW NON-PROFITS APPLY FOR FUNDS AND MINIMUM AMOUNT OF FUNDS THAT WE WERE ABLE TO PROVIDE TO THE COMMUNITY. SO WE CAN MAYBE ALLOCATE SOME FUNDS TO THAT ORGANIZATION.
NOT ALL OF IT, BUT ANY LITTLE BIT WILL GO A LONG WAY WITH COMMUNITY RELATIONS COMMISSION.
THIS IS A COUNCIL POLICY THAT IS SUBJECT TO BE ABLE TO BE AMENDED.
IT CURRENTLY IS NOT PART OF THE LISTED USES THAT WE'VE HAD.
SO IF IT WAS, IT WOULD BE 1 TIME GRANTS AND IT WOULDN'T NECESSARILY BE AVAILABLE THE NEXT YEAR.
CORRECT. YEAH I UNDERSTAND THAT PART. OKAY. BUT THOSE I MEAN, I'M JUST THINKING, AS YOU WERE SPEAKING, THAT THOSE COULD ALSO BE USED TO HELP THEM MOVE TO A PLANO FACILITY OR WHATEVER.
YOU KNOW, IT COULD HELP TO DEFRAY THOSE EXPENSES.
IT'S CORRELATION WITH THE NOT FOR PROFITS OF OUR COMMUNITY. DEPUTY MAYOR PRO TEM HORNE.
THANK YOU. COUNCILMAN LAVINE, THIS THIS WAS WELL THOUGHT OUT, WELL PRESENTED.
YOU CERTAINLY DID YOUR HOMEWORK ON THIS. BUT AGAIN, THIS IS THE FIRST TIME WE'RE SEEING THIS.
BUT I DO RECALL EARLIER THAT WE WERE ALSO LOOKING AT SPACE FOR THE VISUAL ARTS.
WE SPENT CONSIDERABLE AMOUNT OF TIME DISCUSSING THAT.
AND THAT'S KIND OF WHERE I WAS HOPING THAT YOU POSSIBLY WERE GOING TO TRY TO LOOK AT THIS 1 TIME FUND WHERE WE COULD POSSIBLY SUPPORT, YOU KNOW, THE THAT FACILITY FOR CULTURAL ARTS.
MY CONCERN ABOUT THIS IS THE SAME AS MAYOR PRO TEM TU, IN THAT THERE'S A LOT OF UNKNOWNS HERE WITH REGARDS TO ONGOING COST. IT'S ONE THING TO HAVE A FACILITY AND BRING THIS IN, AND I RECOGNIZE THAT WE WOULD BE COUNTING MORE ON THE PUBLIC AND CORPORATIONS TO PROVIDE FUNDING TO KEEP THAT UP, AND THAT WOULD BE LEFT TO THE BOARD OF SITECH.
BUT I THINK THAT THERE'S QUESTIONS ALIGNED WITH THAT.
THIS BECOMES WHAT WE'RE TALKING ABOUT. THIS EXCESS FUNDING, IN MY OPINION, IS THAT THERE'S A POINT WHERE THERE'S AN ITEM THAT WE WANT, BUT THEN THERE'S ITEMS THAT WE NEED. AND THIS IS AS A AS A COMMUNITY.
AND I THINK THAT SOME PORTION OF THIS $7 MILLION SHOULD BE ALLOCATED TO THAT, AND THAT WOULD BE UP TO THE DISCRETION OF WHAT WE NEED TO MOVE FORWARD WITH, WITH REGARDS TO WHAT I BELIEVE IS A COMMUNITY NEED, SUCH AS CONNECT PLANO AND OF COURSE, REPLENISHING THE THE RAINY DAY FUND IN CASE WE HAVE ANOTHER EMERGENCY WEATHER EMERGENCY THAT WE HAVE TO SCRAMBLE AND TAKE CARE OF OUR COMMUNITY.
SO THAT'S REALLY MY MY OPINION. THANK YOU. COUNCIL MEMBER DOWNS, DO YOU HAVE ANY THOUGHTS?
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YES, MAYOR, I'D LIKE TO CONCUR WITH COUNCIL MEMBER QUINTANILLA ON THE THOUGHT OF MAYBE SOME ONE TIME MONEY GOING TO THE COMMUNITY RELATIONS AREA. I ALSO DO SUPPORT THE ARTS AND HAVING US GO FOR THAT.BUT CONNECT PLANO IS SOMETHING THAT WE'VE BEEN TALKING ABOUT FOR A FEW YEARS, AND I THINK THAT IT'S REALLY A VITAL OPPORTUNITY FOR US TO HAVE THAT UMBRELLA SERVICES TOGETHER TO SERVE THE NEEDS OF OUR CONSTITUENTS.
SO ALL ALL OF THAT TO SAY, I ECHO EVERYTHING THAT'S ALREADY BEEN SAID HERE.
COUNCIL MEMBER LAVINE. THANK YOU SO MUCH FOR BRINGING THIS TO US.
SCI TECH. AS A MEMBER OF THE JUNIOR LEAGUE OF COLLIN COUNTY, I REMEMBER WHEN SCI TECH WAS WAS A BABY PROJECT AND TO AND TO HEAR IT TALKED ABOUT IS IS UPLIFTING AND I LOOK FORWARD TO SEEING THAT. IS THERE SOMETHING IN THE FUTURE WE CAN DO FOR THAT? COUNCIL MEMBER THOMAS, ANY THOUGHTS? I JUST WANT TO THANK YOU FOR ALL THE TIME THAT YOU PUT INTO THIS THERE.
IN MY OPINION, THERE IS A NEED FOR ALL OF THESE THINGS.
BUT AT THIS TIME, I THINK THAT IT IS BEST THAT WE.
THIS IS MY FIRST TIME ON THE MIC, Y'ALL, I THINK I THINK IT IS BEST THAT WE LOOK AT OTHER AVENUES TO PUT THE MONEY TOWARDS AS A CITY AND FOR THE NEEDS OF OUR COMMUNITY. THANK YOU. OKAY. COUNCIL MEMBER LAVINE.
OKAY. I'M NOT, I'M NOT IMMUNE FROM HEARING THE COMMENTS.
AND I'M ALSO NOT DISAGREEING WITH THEM. I WOULD JUST LIKE TO ASK AND SEE IF I CAN GET THE COUNCIL'S CONCURRENCE TO HAVE STAFF LOOK INTO THIS OPPORTUNITY AND POSSIBLY HAVE DISCUSSIONS WITH THE SCITECH BOARD AND SEE WHERE THIS COULD MOVE IN THE FUTURE. AND SEE WHAT WHAT FUNDING AND SUCH MIGHT BE APPROPRIATE FOR IT.
I WAS JUST GOING TO TELL YOU I WOULD BE GLAD TO TO MEET WITH THE SCI-TECH FOLKS BRING MARK ALONG, EVEN IF HE DOESN'T WANT TO COME WITH ME AND AND SIT DOWN AND REALLY UNDERSTAND WHAT THEIR WHAT THEIR NEED WILL BE, AND, YOU KNOW, AND TRY TO TRY TO THINK ABOUT HOW WE CAN HELP THEM IN ANY WAY WE CAN, BUT TO, TO REALLY KIND OF DRILL DOWN TO, TO WHAT EXACTLY HOW THEY, THEY WANT TO ACCOMPLISH THIS.
SO THIS THIS SAYS A LOT, BUT THERE'S THERE'S A LOT LEFT TO UNDERSTAND HOW THEY'RE GOING TO GET TO THAT NUMBER. EVEN EVEN IF WE GAVE THEM, YOU KNOW, WHAT WHAT WE HAD UNDERSTOOD.
AND I WILL BE MORE THAN HAPPY TO DO THAT. THANK YOU.
WOULD YOU BE COMFORTABLE IF WE BROUGHT THAT BACK DURING THE BUDGET CYCLE? SO THAT WE CAN HAVE THOSE DISCUSSIONS AND DECIDE ON AN AMOUNT ALONG THOSE LINES, AND WE COULD DO THAT AS PART OF THAT PROCESS.
SO WE DON'T KIND OF GET OUT OF CYCLE IF Y'ALL ARE COMFORTABLE WITH THAT. YEAH.
IS THAT OKAY? OKAY. SORRY, BOB, I JUST WANTED TO SAY I AM ALSO IN FAVOR OF PUTTING AT LEAST SOME MONEY TOWARDS THE RAINY DAY FUND TO GET IT BACK TO WHERE IT REALLY NEEDS TO BE, AND COUNCILMAN WILL STORE ALL THIS IN THE RAINY DAY FUND.
THE RAINY DAY FUND CAN ONLY BE ACCESSED BY COUNCIL.
PERFECT. THANK YOU. OKAY, KAREN, YOU'RE STILL UP.
I'M GOOD. ALL RIGHT. NEXT ITEM IS THE DEPARTMENTAL OVERVIEW BUDGET.
AND WE'RE STARTING OFF WITH THE BUDGET AND PERFORMANCE MANAGEMENT DEPARTMENT.
OUR CORE FUNCTIONS ARE TO DEVELOP, PREPARE AND MONITOR THE $800 MILLION OPERATING BUDGET AND THE $319 MILLION COMMUNITY INVESTMENT PROGRAM. WE ALSO PRODUCE AND PUBLISH THE ANNUAL 5 YEAR FINANCIAL FORECASTS.
OUR DEPARTMENT ALSO OVERSEES BOND REFERENDUMS. WE ALSO WORK ON ALL THE REVENUE MODELS THAT WE HAVE HERE AT THE CITY, INCLUDING SALES TAX, WATER AND SEWER, SOLID WASTE AND MUNICIPAL DRAINAGE.
WE ALSO OVERSEE AND MANAGE ALL FEES. STUDIES, INCLUDING THE INDIRECT COST ALLOCATION MODEL.
WHAT THAT INDIRECT COST ALLOCATION MODEL IS. IT'S A WAY.
IT'S A WAY TO CHARGE BACK TO THE OTHER FUNDS LIKE SOLID WASTE WATER AND SEWER, MUNICIPAL DRAINAGE, THE TIME THAT IS SPENT INDIRECTLY WORKING ON THOSE DIFFERENT FUNDS.
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SO LIKE WATER AND SEWER, YOU KNOW, WE PRODUCE ALL THEIR BILLS.YOU HAVE TO CHARGE THAT TIME BACK. AND THAT'S WHAT THE INDIRECT COST ALLOCATION DOES.
WE HAVE ADDITIONAL FUNCTIONS THAT WE WORK ON.
WE PROVIDE THE PROJECTIONS FOR ALL SALARY AND BENEFIT FORECASTING.
I WAS JUST THRILLED THIS LAST YEAR. WE NORMALLY END ABOUT 2%, 3% OFF THIS YEAR.
WE ENDED UP WITH A LESS THAN 1% VARIANCE OF WHERE WE ESTIMATED AND WHAT IT ACTUALLY CAME IN AT.
WE PRODUCED ALL THE OR PROVIDE ALL THE REVENUE AND FINANCIAL FORECASTS.
WE ARE ALSO RESPONSIBLE FOR THE NON-DEPARTMENTAL BUDGET.
THE NON-DEPARTMENTAL BUDGET IS THE ONE THAT HANDLES ALL THE TRANSFERS.
WE ALSO PROVIDE FOR THE ADMINISTRATION A GRANT FUNDING FOR ARTS, HISTORIC AND SOCIAL SERVICES, AND KAREN DAVIS SERVES AS OUR CULTURAL ARTS LIAISON WITH THAT COMMITTEE.
WE DO SPECIAL PROJECTS AND ANALYSIS AS DESCRIBED BY MANAGEMENT AND CITY COUNCIL.
WE PROVIDE LEGISLATIVE ANALYSIS FOR BUDGET ITEMS INCLUDING PROPERTY TAX AND SALES TAX.
WE ALSO OVERSEE THE DEVELOPMENT OF CITIZEN AND BUSINESS SURVEYS.
AND IN FACT, WE ARE ABOUT TO KICK OFF A BUSINESS SURVEY THIS SUMMER.
WE ALSO SERVE AS THE PROPERTY TAX LIAISON FOR THE CENTRAL APPRAISAL DISTRICT, COLLIN COUNTY TAX OFFICE, AND JASON AND I ARE THE ONES THAT PRODUCE YOUR TRUTH IN TAXATION RATES.
WE ARE BOTH CERTIFIED, MEANING YOU'RE NO NEW REVENUE RATE AND YOUR VOTER APPROVAL RATE.
THIS IS A LOOK AT OUR DEPARTMENT. OF COURSE THERE'S ME.
WE HAVE JASON GREGORY. HE'S BASICALLY OVER THE COMMUNITY INVESTMENT PROGRAM.
CASEY SCHROEDER IS THE ASSISTANT DIRECTOR OF BUDGET, AND HE'S OVER OPERATIONS.
ELIZABETH JOHNSON IS OUR ORGANIZATIONAL PERFORMANCE MANAGER.
SHE'S IN CHARGE OF RECREATION AND BUILDING AND DEVELOPMENT KAREN DAVIS.
WE ARE VERY TENURED. IF YOU ADD UP EVERYBODY'S YEARS DIVIDE BY 9.
WE HAVE 19. WE HAVE AVERAGE OF 19 YEARS OF SERVICE WITH THE CITY OF PLANO.
WE HAVE VERY, VERY LOW TURNOVER IN OUR DEPARTMENT.
JUST A COUPLE OF PROJECTS THAT WE'RE CURRENTLY WORKING ON.
OF COURSE, WE'RE PREPARING THE 2627 BUDGET AND CIP.
IT WILL BE PRESENTED TO YOU ALL ON JULY 29TH.
WE CURRENTLY ARE PREPARING THE 5 YEAR FINANCIAL FORECAST.
WE ARE SCHEDULED TO PRESENT TO YOU ALL ON MARCH 23RD.
WE ARE IN PHASE 2 OF THE FISCAL ROADMAP INITIATIVE.
BASICALLY, WE'RE IMPLEMENTING THE POLICIES AND PROCESSES THAT WE CAME UP WITH IN PHASE ONE.
WE'RE ALSO WORKING ON DEVELOPING A TAX RATIFICATION POLICY AND WORKING ON VARIOUS POLICIES, INCLUDING THE EQUIPMENT REPLACEMENT FUND, RISK MANAGEMENT AND GRANT FUNDS.
WE ARE ALSO IN THE MIDDLE OF IMPLEMENTING 2 DIFFERENT BUDGET SOFTWARES.
QUISTICA IS A NEW SOFTWARE FOR US. IT WILL OVER IT WILL LAY ON TOP OF OUR FINANCIAL BUDGET SOFTWARE JD EDWARDS. AND IT'S A USER FRIENDLY SOFTWARE THAT WILL ALLOW THE CITY.
NOW, INSTEAD OF JUST ENTERING THE BUDGET FOR 1 YEAR, WE CAN ENTER IT FOR 5 YEARS.
SO WE ARE GOING TO BE MOVING TO A 3 TO 5 YEAR BUDGET WITHIN QUISTICA.
IT WILL NOT BE IMPLEMENTED UNTIL NEXT YEAR THOUGH 2027.
ALSO, WE ARE IMPLEMENTING THE PRIORITY BASED BUDGET SYSTEM FOR Y'ALL THAT DO NOT KNOW WE HAVE BEEN UNDER A CORE BUSINESS MATRIX. WE'VE HAD A CORE BUSINESS MATRIX FOREVER SINCE LIKE 1998.
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AND BASICALLY WHAT THAT DOES, WE HAVE THE DEPARTMENTS GO OUT.THEY TELL US WHAT REVENUES THEY'RE BRINGING IN.
AND THIS IS A SOFTWARE THAT WILL HANDLE THAT.
MENTIONED THE INDIRECT COST ALLOCATION MODEL.
WE ALSO ARE DOING A SOLID WASTE RATE MODEL UPDATE.
WE'RE PRODUCING A REVENUE MANUAL. I MEAN MANUAL UPDATE.
AND THEN ONCE AGAIN, THE SUMMER FALL, WE'RE GOING TO BE DOING A BUSINESS SURVEY.
AND JUST TO PUT THIS ON YOUR THINKING CAPS HERE.
YES, WE JUST GOT DONE WITH THE BOND REFERENDUM.
BOND REFERENDUMS TAKE 2 YEARS TO PREPARE. MARK KNOWS HE'S WORKED ON THEM BEFORE.
SO WE WILL BEGIN IN 2027 TO START DEVELOPING FOR THE BOND REFERENDUM IN 2029.
JUST A COUPLE OF PROFESSIONAL INVOLVEMENTS WE HAVE RIGHT NOW.
I SERVE ON THE NATIONAL GOVERNMENT FINANCIAL OFFICERS ASSOCIATION EXECUTIVE BOARD.
CASEY IS ON THE TEXAS MUNICIPAL RETIREMENT SYSTEM STAKEHOLDERS ADVISORY COMMITTEE.
BOTH JASON AND I ARE CERTIFIED OR REGISTERED TAX ASSESSOR COLLECTORS I HAVE 2 CERTIFIED GOVERNMENTAL FINANCIAL OFFICERS, JENNIFER AND KRISTI, ON OUR STAFF. KRISTI ALSO IS A TEXAS REGISTERED MUNICIPAL CLERK, JENNIFER MORVANT, WHO IS IN CHARGE OF REVENUE. SHE ATTENDS EVERY MONTH THE NORTH TEXAS MUNICIPAL WATER DISTRICT PARTNERING MEETINGS.
AND THEN ALL MY STAFF ARE MEMBERS OF THE GOVERNMENT FINANCIAL OFFICERS ASSOCIATION AND THE GFOA, WHICH IS THE TEXAS BRANCH. JUST WANTED TO MENTION LAST YEAR WAS OUR 40TH YEAR TO GET THE DISTINGUISHED BUDGET PRESENTATION AWARD. SO I'M VERY, VERY THRILLED ABOUT THAT.
40 YEARS IS A REALLY LONG TIME TO RECEIVE THAT AWARD EVERY YEAR.
SO ANYWAY, MY STAFF IS ABSOLUTELY WONDERFUL. AS I MENTIONED BEFORE, WE DON'T HAVE MUCH TURNOVER.
THE ONLY TURNOVER WE HAVE IS WHEN THEY WANT TO GO ON AND BECOME CITY MANAGERS.
SO THERE YOU GO. ANY QUESTIONS? THANK YOU SO MUCH.
THANK YOU KAREN. THANK YOU. OKAY. OUR NEXT ITEM IS THE DEPARTMENT OVERVIEW OF PARKS AND REC.
YES. MY GOOD FRIEND, DOCTOR RON SMITH. GOOD EVENING.
COUNCIL, I AM RON SMITH, YOUR PARKS AND RECREATION DIRECTOR.
HAPPY TO GIVE YOU THIS BRIEF OVERVIEW. I'D LIKE TO START WITH WHO WE ARE AS A DEPARTMENT.
WE ARE NATIONALLY ACCREDITED. THIS MEANS SOMETHING.
WE'VE BEEN ACCREDITED SINCE 1994. THIS MEANS THAT EVERY 5 YEARS, THE DEPARTMENT PUTS ITSELF UP FOR REVIEW OF OVER 150 BEST PRACTICES IN THE INDUSTRY. AND THIS DOES NOT.
WE'VE BEEN ACCREDITED SINCE 1994, UNBROKEN CHAIN FOR 32 YEARS.
BUT WHAT IT DOES MEAN IS THAT WHEN WE MAKE A DECISION, IT IS BASED ON INDUSTRY BEST PRACTICES.
WE ARE ALSO AN AWARD WINNING DEPARTMENT. AS YOU MAY KNOW, WE HAVE BEEN AWARDED THE NATIONAL GOLD MEDAL OF EXCELLENCE FIVE TIMES AS A DEPARTMENT, THE 1ST TIME IN 1979, THE MOST RECENT IN 2023, WHICH DEMONSTRATES AGAIN A COMMITMENT TO EXCELLENCE.
MORE THAN 81% OF OUR RESIDENTS LIVE WITHIN A 10 MINUTE WALK OF A PARK, TRAIL OR RECREATION FACILITY.
WHAT IT DOES DEMONSTRATE, HOWEVER, IS A COMMITMENT TO STRIVING TO DO THINGS THE RIGHT WAY.
AS A DEPARTMENT, WE ARE ALSO PUBLIC SERVANTS JUST LIKE YOU.
WHAT YOU SEE IS A. IMAGES OF STAFF MEMBERS, PAST AND PRESENT.
WE COME FROM ALL DIFFERENT BACKGROUNDS. WE HAVE ALL DIFFERENT SKILLS AND ABILITIES.
BUT WE DO HAVE ONE COMMON FACTOR, WHICH IS WE WANT TO PROVIDE QUALITY SERVICES TO THE RESIDENTS OF PLANO, TEXAS. OUR MANAGEMENT TEAM IS AN ABBREVIATED ORGANIZATIONAL CHART RIGHT HERE.
I'D LIKE YOU TO SEE THE FACES OF THOSE LEADERS WHO MAKE THE MAGIC HAPPEN.
[00:35:01]
WITH THE EXTENSIVE STAFF THAT WE HAVE AS PARKS AND RECREATION PROFESSIONALS.JUST A BRIEF OVERVIEW OF THESE DIFFERENT DIVISIONS.
WE HAVE 5 DIVISIONS THAT CONSTITUTE THE PARKS AND RECREATION DEPARTMENT.
WE HAVE DAVID ANGELUS, WHO'S OUR ASSISTANT DIRECTOR, MOSTLY OVER THE PARKS SERVICES DIVISION.
ASSISTANT DIRECTOR IS GREG GANNON. HE'S RESPONSIBLE FOR MANAGING ALL OF OUR SWIMMING POOLS AND RECREATION CENTERS, THE HUNDREDS OF PROGRAMS THAT WE OFFER THE CITIZENS OF PLANO EVERY DAY.
ALSO, OUR PUBLIC RELATIONS SPECIALIST IS IN HIS DIVISION.
SO WHAT DO WE DO AS A DEPARTMENT? WE LIKE TO SAY IN A PHRASE WE MAKE LIFE BETTER.
WE DO THAT THROUGH HUNDREDS OF PROGRAMS AND CLASSES.
SPECIAL EVENTS THAT YOU LOVE TO ATTEND AND SAY HELLO TO FOLKS.
AND OF COURSE, OUR PLANO EVENT CENTER. THIS INFO GRAPHIC THAT YOU SEE HERE, I'M JUST HIGHLIGHTING SOME OF THE EYE POPPING STATISTICS THAT WE LOVE TO SHARE. OVER 5000 ACRES OF RESPONSIBILITY, 5 RECREATION CENTERS.
365 DAYS A YEAR DURING HOURS OF OPERATION. 87 PARKS I THINK THAT NUMBER IS NOW 88.
EIGHT SWIMMING POOLS, OVER 100 MILES OF RECREATION TRAILS.
SO MANY STATISTICS THAT DEMONSTRATE THAT WE INDEED ARE A DEPARTMENT OF OF EXCELLENCE.
NOW, HOW DO WE DO ALL THIS? FIRST AND FOREMOST, WE FOLLOW THE STRATEGIC VISION OF THE CITY COUNCIL.
IF WE COULD GO THROUGH EACH OF THOSE 5 ELEMENTS OF THE COUNCIL'S VISION AND PARKS AND RECREATION IN SOME INSTANCES, HAVE A LARGER. IMPACT ON THAT? SOME OF THEM MAYBE A LITTLE BIT SMALLER.
BUT EACH ONE OF THOSE FIVE, WE HAVE SOME HAND IN SUPPORTING THAT COUNCIL VISION.
ALSO, WE RECOGNIZE THAT PLANO'S VISION IS ULTIMATELY WE'RE STRIVING FOR A SHARED, A COMMUNITY WHERE WE HAVE A SHARED SHARED SENSE OF COMMUNITY WHERE RESIDENTS EXPERIENCE AN UNPARALLELED QUALITY OF LIFE, WHICH IS YOUR VISION AS A COUNCIL.
WE ALSO DO THIS BECAUSE OF THE SUPPORT THAT WE RECEIVE EVERY YEAR THROUGH THE BUDGET PROCESS.
YOU'LL NOTICE THIS PIE CHART THAT WE TOOK OFF THE CITY'S WEBSITE.
35.7 MILLION OF THE GENERAL FUND GOES TO PARKS AND RECREATION, WHICH IS APPROXIMATELY 8.4%.
WE ALSO RECEIVE SUPPORT FROM OUR COMMUNITY LEADERS.
HERE'S A PICTURE OF MAYOR MUNSON. RON, GO TAKE CARE OF THAT. GET THAT DONE.
AND WE DID. IN THAT INSTANCE, WE ALSO RECEIVED GREAT SUPPORT FROM OUR RESIDENTS WHEN THEY HAVE THE OPPORTUNITY EVERY 5 YEARS TO PULL THE LEVER FOR PARKS AND RECREATION CAPITAL PROJECTS. WE GET THAT SUPPORT.
WE FEEL THAT SUPPORT, AND WE WANT TO DELIVER ON THAT SUPPORT.
WE ALSO SAY THAT WE DO THINGS THE PLANO WAY. WE HAVE OUR SERVE VALUES, OUR NEWLY ROLLED OUT ORGANIZATIONAL DNA THAT TELLS US THAT WE SERVE THE CITIZENS OF PLANO.
LIKE A PROFESSIONAL. WE ARE PROFESSIONAL. WE ARE RESPONSIBLE.
WE ARE RESPONSIVE. ALL THOSE THINGS THAT, WHEN YOU PUT IT INTO THE MIX, EQUALS EXCELLENCE.
THAT'S WHAT WE STRIVE TO DO. WHY DO WE DO ALL THIS? WE DO THIS BECAUSE WE CARE ABOUT OUR COMMUNITY AND EVERY INDIVIDUAL'S QUALITY OF LIFE.
THIS IS A TAGLINE THAT WE'VE HAD FOR OVER 10 YEARS, AND IT'S ONE THAT RESONATES WITH US EVEN TODAY.
WHEN WE HAVE THAT PHONE CALL WHERE SOMEONE SAYS, WHY DID YOU DO IT THIS WAY? OR WHY DIDN'T YOU DO IT MORE OF THIS OR LESS OF THAT? INSTEAD OF FEELING LIKE WELL, YOU JUST DON'T GET IT.
[00:40:01]
IT ALSO HELPS US TO WRITE PLANO'S NEXT CHAPTER OF EXCELLENCE, WHICH IS WHAT WE'RE ALL STRIVING TO DO AS A DEPARTMENT, AS EMPLOYEES, AND AS THE ORGANIZATION.ORGANIZATION OF THE CITY OF PLANO. AND WITH THAT, I'LL BE HAPPY TO ANSWER ANY QUESTIONS.
GO AHEAD. GO AHEAD, DOCTOR SMITH. SO I WANT TO KNOW WHAT IS THE PLANO WAY WHEN IT COMES TO THE MANAGEMENT OF OUR TENNIS COURTS? IT IS MY UNDERSTANDING THAT SOME OF THE CITIES HAVE DECIDED TO GO CORPORATE AND AND HAVING, I GUESS, OTHER CORPORATIONS TO MANAGE THEIR TENNIS COURT FACILITIES.
SO WHAT WHAT IS PLANO'S WAY OF DOING THAT? WELL, THAT'S A VERY GOOD QUESTION.
THANK YOU. WE JUST RE NEGOTIATED A CONTRACT. SO THE OUR CURRENT OUR FORMER TENNIS PRO OVER 40 YEARS, KEN SUMROW RETIRED. WE PUT OUT AN RFP TO THE COMMUNITY, TO THE TENNIS COMMUNITY, AND WE HAD LOTS OF OPTIONS TO CHOOSE FROM.
WE NOW HAVE IN PLACE A NEW TENNIS PROFESSIONAL WHO WILL RUN THE HIGH POINT TENNIS CENTER IN A MANNER THAT WE ARE USED TO AND THAT OUR PATRONS ARE USED TO, WHICH HAS BEEN A MODEL OF EXCELLENCE AND SUCCESS THAT WE, WE ASSUME WILL BE IN PLACE FOR MANY YEARS TO COME.
YEAH. WE'RE STAYING. WE'RE STAYING LOCAL. AS LOCAL AS YOU CAN GET.
SO WE AND PSA EVEN FOR FOR PICKLEBALL AS WELL.
SO VERY LOCAL. YEAH, I APPRECIATE THAT BECAUSE I'VE BEEN VERY PROUD IN TELLING EVERYONE THAT WE'RE WE'RE OUR CITY OUR WAY, WHICH BASICALLY IS WE WILL SUPPORT THE LOCALS.
PRIOR PRIOR TO ANY SUPPORT FOR ANY BIG CORPORATIONS COMING IN TRYING TO MONOPOLIZE OR TO, I GUESS, UNIFY ALL THE, THE, THE OTHER FACILITIES THAT WE HAVE.
SO I APPRECIATE THAT. THANK YOU, THANK YOU. OKAY.
THANK YOU RON. THANK YOU. APPRECIATE IT. OKAY.
OUR NEXT ITEM IS CONSENT AND REGULAR AGENDAS.
WE DO HAVE A SPEAKER FOR ITEMS H AND I, SO WE WILL PULL THOSE.
ANY, ANY OTHER ITEMS THAT A COUNCIL MEMBER WOULD LIKE TO REMOVE.
AND THE NEXT ITEM IS COUNCIL ITEMS FOR DISCUSSION AND FUTURE AGENDAS.
GOT IT. THANK YOU. ALL RIGHT. WITH THAT BEING SAID,
WE'LL TAKE A RECESS AND RETURN AT 7:00, WHICH IS ONLY SEVEN MINUTES FROM NOW. THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.