[I. Call to Order]
[00:00:06]
I NOW DECLARE THAT THE PLAINTIFF CITY COUNCILS CONVENED AN OPEN SESSION THAT ALL COUNCIL MEMBERS ARE PRESENT.
AT THIS TIME, WE'LL ASK IF THERE'S ANYONE THAT WOULD LIKE TO ADDRESS THE COUNCIL REGARDING THE BUDGET AND C I P, NO SPEAKERS.
ALRIGHT, I'LL CLOSE THE PUBLIC COMMENTS AND
[III. Budget Work Session Overview]
I, UH, ASK MARK TO PRESENT THE OVERVIEW.MAYOR AND COUNCIL, FIRST, THANK YOU FOR, UH, YOUR TIME THIS EVENING TO GO THROUGH THE BUDGET.
WE HAVE A NUMBER OF PRESENTATIONS, UH, STARTING WITH OUR GRANT FUNDING REQUESTS.
WE WILL GO BACK THROUGH, UH, A LITTLE BIT OF THE TAX RATE DISCUSSION THAT WE HAD THE OTHER NIGHT.
JUST FOR CLARITY, FOR PUBLIC'S SAKE, WE'VE BEEN DOING ADDITIONAL HOMEWORK ON THE VOTER APPROVED RATE.
UH, AND ONE, ONE ITEM THAT I'LL POINT OUT TO YOU, UH, ON THAT IS, THE LAST SEVERAL YEARS WE'VE BEEN HIGHLY FOCUSED ON THE NO NEW REVENUE RATE.
SO THE VOTER APPROVED RATE, UH, HAS TOOK A, SOME, A LITTLE ADDITIONAL WORK FOR US TO, UM, UH, GET OUR ARMS AROUND SOME OF THOSE ELEMENTS OF THAT.
BUT WE HAVE A, A SHORT PRESENTATION FOR YOU, UH, TONIGHT ON THAT.
UM, AND THEN WE HAVE SOME DECISIONS TO MAKE ON A, A, A FEW ADDITIONAL REQUESTS, UH, AN APPEAL OF, UH, OF SOME OF THE GRANT, UH, DECISIONS, UM, AND THEN A POSSIBLE CONSIDERATION OF SOME SECURITY, UM, PARTICIPATION WITH P I S D.
AND AT THAT TIME, WE WILL ASK FOR DIRECTION FROM COUNSEL.
SO, WITH THAT, I'LL KICK IT OVER TO KAREN RHODES WITH OKAY.
I DIDN'T REALLY HAVE ANY FORMAL.
THEN LET'S MOVE STRAIGHT INTO THE GRANT
THAT WAS, SO THAT, THAT IS A LESSON FOR THE AUDIENCE ON HOW WE WANNA MOVE THIS MEETING ALONG
[V. Grant Funding Requests]
WE WOULD LIKE TO MOVE STRAIGHT INTO THE GRANT REQUESTS AND WE'LL MOVE STRAIGHT INTO THE, UH, HERITAGE COMMISSION.I'M CHAIR OF THE CITY OF PLANO, UH, HERITAGE COMMISSION.
AND THANK YOU SO MUCH FOR UHHUH
IT'S MY PRIVILEGE TO REPRESENT THE COMMISSIONERS OF THE HERITAGE COMMISSION AND PRESENT OUR 20 23 20 24 HERITAGE GRANT RECOMMENDATIONS.
THE HERITAGE COMMISSION IS MADE UP OF MYSELF AS CHAIR NANCY BALDWIN AS VICE-CHAIR NEAR ALA RAZUL, KAREN BOWEN, CHRISTOPHER ROBERTSON, JOHN DUB, SPENCER AND JANE WATSON.
UH, IF YOU WANNA TAKE A MOMENT TO LOOK AT THE SLIDE, I, I WANT TO TAKE THIS TIME TO TELL YOU ABOUT SOME OF OUR ACCOMPLISHMENTS AS A COMMISSION.
THE TEXAS POOL DESIGNATION, UH, AS PLANOS 35TH HERITAGE LANDMARK, UH, WAS ACCOMP COMPLETED THIS YEAR, THE SB WATSON HOUSE RECEIVED PRESERVATION DALLAS AWARD FOR THE RESIDENTIAL RENOVATION CATEGORY.
HAGGARD PARK HERITAGE DISTRICT DESIGN STANDARDS RECEIVED THE 2022 PLANNING ACHIEVEMENT AWARD FROM THE AMERICAN PLANNING ASSOCIATION, TEXAS CHAPTER, WHICH IS A VERY IMPORTANT AWARD.
AND THE HERITAGE, UH, TAX EXEMPTIONS, UH, ORDINANCE UPDATE WAS COMPLETED.
AS WELL AS YOU KNOW, UH, ONE OF OUR BIGGEST TASKS AS COMMISSION IS TO REVIEW CERTIFICATES OF APPROPRIATENESS, UH, APPLICATIONS FOR EXTERIOR WORK ON HISTORIC BUILDINGS.
AS YOU CAN SEE, 23 CAS OR CERTIFICATES APPROPRIATENESS WERE ISSUED IN 2022.
70% OF THEM WERE APPROVED AT THE STAFF LEVEL WITH 94% OF THAT NUMBER BEING APPROVED IN A DAY OR LESS IDEAL IN MY PROFESSION WITH A NUMBER OF MUNICIPALITIES FROM THE METROPLEX.
AND I GUARANTEE YOU, YOU DON'T SEE THINGS COMPLETED IN A DAY IN MOST JURISDICTIONS.
SO, THAT SAYS A LOT ABOUT STAFF AND ABOUT THE QUALITY OF CITY OF PLANO.
OVER THE PAST YEARS, WE'VE HAD SEVERAL TRAINING OPPORTUNITIES FROM THE NATIONAL PARK SERVICE, THE, UH, TEXAS HISTORICAL COMMISSION AND THE NATIONAL ALLIANCE OF PRESERVATION COMMISSIONS, N A P C.
OVER THE LAST COUPLE OF MONTHS, WE ATTENDED A FEW OF THE TRAINING WEBINARS HOSTED BY THE NATIONAL ALLIANCE OF PRESERVATION COMMISSIONS.
WE HAVE QUITE A FEW PROJECTS THAT WE'VE BEEN WORKING ON THAT THE COUNCIL WILL SEE IN THE COMING MONTHS.
UH, THE BIGGEST OF WHICH IS A CONDUCTING IS CONDUCTING THE HISTORIC RESOURCES SURVEY FOR THE 2023 UPDATE OF THE HERITAGE PRESERVATION PLAN.
[00:05:03]
AS NOTED IN YOUR MEMO FOR FISCAL YEAR 20 22 24, THE TOTAL AMOUNT OF FUNDING REQUESTED FOR GRANTS IS 900.I MEAN REQUESTED WAS $957,331, WHICH IS $157,331 ABOVE THE AVAILABLE FUNDS ESTIMATED AT $800,000.
WHEN IT COMES TO HERITAGE GRANTS, WE HAVE CRITERIA THAT WE APPLY, AND THERE'S MANY THINGS THAT WE DO TO GET TO THE POINT, TO COME TO THESE DECISIONS, BUT OUR GOAL IS TO PRESERVE AND PROMOTE THE CITY OF PLANOS HERITAGE, THEREBY SUPPORTING AND STIMULATING LOCAL BUSINESS AND STRENGTHENING THE CULTURE PROSPERITY AND THE WELFARE OF PLANO CITIZENS.
WE HAVE CRITERIA THAT WE FOLLOW WHEN WE LOOK AT THE GRANTS CRITERIA.
HERITAGE TOURISM AND PUBLIC EDUCATION ARE 50% OF, UH, WHAT WE'RE, WE'RE JUDGING THE GRANT REQUEST ON.
UH, THE SECOND CATEGORY IS HERITAGE PRESERVATION MERIT, WHICH IS 25%, AND ADMINISTRATIVE AND FISCAL RESPONSIBILITY.
HOW DO THEY HANDLE THE MONEY? HOW DO, HOW DO THEY DO THINGS? UH, THAT'S 25%, AS YOU CAN SEE.
UH, AND AS YOU'RE PROBABLY FAMILIAR WITH, MANY OF THESE GRANTS HAVE BEEN FUNDED, HAS FUNDED MANY GREAT PROJECTS OVER THE YEARS, AS WELL AS OPERATIONS AND MAINTENANCE OF SUCH ORGANIZATIONS.
IT'S A HERITAGE FARMSTEAD MUSEUM IN THE PLANO CONSERVANCY FOR HISTORIC PRESERVATION, WHO ARE CURATORS OF THE INTERURBAN MUSEUM.
GRANT RECIPIENT ORGANIZATION SAW AN UPSWING IN VISITORS IN 2022.
THE FARMSTEAD MUSEUM HOSTED A NUMBER OF SUMMER CAMPS, SPECIAL EVENTS SUCH AS LIGHTS AT THE FARM, AND COMPLETED THE AMY WILSON HOUSE FENCING PROJECT.
THE PLANO CONSERVANCY COMPLETED CEMETERY RESTORATION PROJECT, SEVERAL EXHIBITS AND EVENTS, AND PUBLISHED PLANO PAST AND PRESENT BOOK.
THE TEXAS POOL COMPLETED THE POOL DECKING PROJECT MARKETING PROGRAM, AND MOST IMPORTANTLY, RECEIVED DESIGNATION AS PLANOS 35TH HERITAGE LANDMARK.
IF, IF YOU LOOK AT THE SLIDE, YOU'LL SEE THAT, UM, THE COMMISSION RECEIVED FOUR APPLICATIONS THIS YEAR, TOTALING, AS I MENTIONED EARLIER, $957,331, WITH $800,000 AVAILABLE FOR GRANT AWARDS.
THE NEXT THREE SLIDES WILL SUMMARIZE THE PROJECTS REQUESTED BY THE FOUR APPLICANTS.
SOME OF THE PROJECTS FOR THE HERITAGE FARMSTEAD MUSEUM INCLUDED MARKETING SPECIAL EVENTS SUCH AS THE LIVESTOCK SHOW, THE EX SPRINGING EGG EXTRAVAGANZA LIGHTS ON THE FARM, RESTORATION OF THE RAM BARN AND ONLY DAVIS GARAGE AND PATHWAY AND DRAINAGE IMPROVEMENTS.
THE HERITAGE COMMISSION RECOMMENDED COMPLETE FUNDING FOR SPECIAL EVENTS AND MARKETING AND PARTIAL FUNDING FOR THE REMAINING FOR REMAINING RAM BARN AND OLNEY DAVIS GARAGE RESTORATION OF THE PATHWAY AND DRAINAGE IMPROVEMENTS PROJECT.
ALSO, THE COMMISSION ALSO RECOMMENDED A SUM OF $330,000 FOR O AND M, WHICH IS THE MAXIMUM ELIGIBLE THRESHOLD FOR THIS ORGANIZATION.
THE TOTAL AMOUNT OF FUNDS THE COMMISSION RECOMMENDED FOR THE HERITAGE FARMSTEAD MUSEUM WAS $505,000.
HERE'S THE SUMMARY FOR THE PROJECTS FOR THE PLATO CONSERVANCY OUTREACH EDUCATION CEMETERY RESTORATIONS AT THE PLANO MUTUAL CEMETERY, UH, MUSEUM MARKETING ARCHEOLOGY RESEARCH OUTREACH, UM, AND, UH, UPDATES TO THE INTERURBAN RAILROAD MUSEUM.
THE, THE CONSERVANCY WITHDREW THE OLD CITY DAVIS CEMETERY PUBLIC OUTREACH PROJECT.
OF THE FIVE REMAINING PROJECTS, THE HERITAGE COMMISSION RECOMMENDED APPROVING, UH, COMPLETE FUNDING FOR THE OUTREACH AND EDUCATION PROGRAM, UH, THE PLANO MUTUAL CEMETERY AND THE MUSEUM MARKETING AND ARCHEOLOGY OUTREACH AND PARTIAL FUNDING FOR THE INTERURBAN MUSEUM.
POST A D A MUSEUM UPDATE PROJECT, THE COMMISSION ALSO RECOMMENDED A SUM OF $145,000 FOR AN O AND M, WHICH IS A MAXIMUM ELIGIBLE THRESHOLD FOR THIS ORGANIZATION.
THE TOTAL AMOUNT OF THE FUNDS THE COMMISSION RECOMMENDED FOR THE P C H P WAS $222,248.
HERE'S THE SUMMARY OF THE PROJECTS OF THE TEXAS POOL FOUNDATION.
THE HERITAGE COMMISSION RECOMMENDED COMPLETE FUNDING FOR THE MASTER PRESERVATION PLAN AND THE MARKETING PROJECTS AND PARTIAL FUNDING FOR THE UMBRELLAS PROJECT.
THE TOTAL AMOUNT THE COMMISSION RECOMMENDED FOR THE T P F T P S TEXAS POOL FOUNDATION WAS $50,081.
[00:10:05]
NEXT WE HAVE THE, UH, NORTH TEXAS, UM, MASONIC HISTORICAL MUSEUM AND LIBRARY.HERE'S THE SUMMARY OF THE PROJECTS THAT THE NORTH TEXAS MASONIC, UM, HISTORICAL MUSEUM AND LIBRARY HAD REQUESTED.
THE HISTORICAL, THE HERITAGE COMMISSION RECOMMENDS COMPLETE FUNDING FOR THE, UH, REFURBISHMENT OF THE MASONIC SECTION OF THE PLANO MUTUAL CEMETERY AND PARTIAL FUNDING FOR THE PLANO MASONIC SQUARE MONOLITHIC MARKER.
THE TEXAS, UH, MASONIC HISTORICAL MUSEUM AND LIBRARY IS NOT ELIGIBLE TO RECEIVE O AND M FUNDS UNDER THE PROGRAM RESTRICTIONS, AND THEREFORE, THE COMMISSION IS NOT RECOMMENDING ANY O AND M FUNDING.
THE TOTAL AMOUNT OF THE FUNDS COMMISSION RECOMMENDED FOR N T A, THE NORTH TEXAS MASONIC HISTORICAL MUSEUM AND LIBRARY WAS $22,671.
JUST, UH, FOR YOUR INFORMATION, THE, UH, NORTH TEXAS HISTORICAL, THE NORTH TEXAS MASONIC HISTORICAL MUSEUM AND LIBRARY IS APPEALING SOME OF THE HERITAGE COMMISSION'S.
UH, GRANT RECOMMENDATIONS AND RELEVANT DETAILS ARE CONTAINED IN THE PACKET YOU RECEIVED FOR THIS EVENING'S, UM, PROGRAM.
IN SUMMARY, THE HERITAGE COMMISSION IS RECOMMENDING $800,000 FOR THE ALLOCATION OF THE HERITAGE PRESERVATION GRANT FUNDS TO THE FOUR APPLICANTS AS SHOWN ON THE SLIDE.
JUST AS A NOTE, UH, UH, MANY OF THE, UH, AP PEOPLE THAT APPLIED FOR FUNDS, THEY COMING INTO THE WHOLE PROGRAM, THEY REALIZED THEY DID NOT HAVE, THERE WAS A LOT MORE MONEY, THERE WASN'T ENOUGH MONEY TO GO AROUND, BUT EACH GROUP WAS WILLING TO SIT DOWN AND SAY, HEY, WE'RE WILLING TO BACK OFF AND, AND TAKE A, AND TRY TO HELP ENOUGH MONEY TO GO AROUND FOR EVERYONE.
AND SO THAT WAS ONE THING I WANT COMMEND MANY OF THE FOLKS ON, AND IT'S REALLY A GREAT TIME FOR PEOPLE TO, THEY SHARE IDEAS ALSO AND HOW YOU CAN APPLY FOR GRANTS AND THINGS LIKE THAT.
AND SO, IN SUMMARY, LIKE I SAID, WE'RE RECOMMENDED 800,000 FOR PRESERVATION GRANTS FOR THE FOUR APPLICANTS ON THIS SLIDE.
ANY QUESTIONS OR COMMENTS? ANY QUESTIONS? THANK YOU VERY MUCH.
I WANNA HEAR FROM THE SPEAKER.
ROBERT PINNELL, MAYOR AND COUNCIL, MR. PINNELL HAD ACTUALLY FORWARDED SOME INFORMATION IN YOUR, UH, IN YOUR EMAIL AHEAD OF THIS, UH, MEETING FOR YOU TO REVIEW, BUT WE WANTED TO MAKE SURE IT DREW THAT TO YOUR ATTENTION AS WELL.
ARE WE READY? MR. MAYOR, MEMBERS OF THE PLANO CITY COUNCIL, PLANO CITY MANAGER AND STAFF PERSONNEL FOR THE RECORD, I AM ROBERT PINNELL, A 43 YEAR PLANO RESIDENT, AND THE SECRETARY DIRECTOR OF THE NORTH TEXAS MASONIC HISTORICAL MUSEUM AND LIBRARY IN PLANO.
THE MUSEUM AND LIBRARY RESPECTFULLY AND ALLY HAS APPEAL AND WILL APPEAL THE O M PROPERTY SECURITY AND ASSET ASSET PRESERVATION OF CLASSICAL LITERATURE AND HISTORIC DISPLAYS, AND THE PLANO MASONIC SPUR COMMITMENT OF MASONIC MONOLITH MARKER AND MONUMENT, AND REQUEST THE CITY COUNCIL TO APPROVE AND GRANT THE MUSEUM AND LIBRARY THE $2,875 DENIED FOR THE PROPERTY SECURITY AND ASSET PRESERVATION AND THE $9,329 TO COMPLETE AND PURCHASE THE ORIGINAL MONOLITH MARKER PROJECT.
ALSO DENIED BY THE HERITAGE COMMISSION, THE CITY COUNCIL HERITAGE COMMISSION LIAISON REPRESENTATIVES, DEPUTY MAYOR, UH, TWO, NOW PROM TWO, AND, UH, COUNCIL MEMBER OF RICK ELLI AND RELEVANT CITY STAFF PERSONNEL HAVE BEEN PROVIDED IN WRITING ONGOING DEVELOPMENTS REGARDING THE MUSEUM AND LAR B APPEALS AFTER SEVERAL DISCUSSIONS WITH ALL OF THEM, A POSSIBLE ALTERNATIVE SOLUTION TO RECONCILE BOTH THE M AND L APPEAL ISSUES RECENTLY BECAME APPARENT THIS PAST WEEK AND WAS ALSO PROVIDED IN WRITING FOR THE CITY COUNCIL DISTRIBUTION AND CONSIDERATION YESTERDAY.
AND SPECIFICALLY, IT WAS FROM MS. HAWKINS OF THE CITY SPATIAL PROJECTS DEPARTMENT HAS BEEN TASKED TO REDESIGN AND DEVELOP A THEME FOR THE MASONIC SQUARE PROPERTY AT 1430 K AVENUE TO IMPROVE ITS APPEARANCE, ATTRACT PUBLIC INTEREST, AND PROMOTE THE PLANO DOWNTOWN HISTORIC DIS DISTRICT.
THE M AND L HAS RESEARCHED AND ASSEMBLED A HISTORIC OFFICIAL DATA, DATA SUPPLEMENTED WITH MASONIC ARCHIVES ON THAT SELECTED PIECE OF CITY PROPERTY, AND OFFERED TO MAKE THE INFORMATION AVAILABLE WHEREIN 1860 PLANO MASONRY FIRST ASSEMBLED IN THE NOW PLANO DOWNTOWN HISTORIC DISTRICT.
WE ARE THE ONLY ENTITY THAT WAS ON THAT CHART THAT'S IN THE DOWNTOWN DISTRICT FOR YOUR INFORMATION.
I HAD A BEAUTIFUL 20 MINUTE PRESENTATION WITH SLIDES THAT I WANTED TO GIVE TO YOU,
[00:15:01]
BUT MS. HENDERSON AND MS. SNYDER OVERRULED ME, SO THEY WERE SENT 'EM OUT TO YOU.GETTING BACK TO MS. HAWKINS, SHE SUGGESTED THAT THE CONTRACTUAL MARKER MONUMENT PROJECT BE MODIFIED AND REDUCED TO THE TWO BRASS PLAQUES AT THEIR BID COST OF $12,654 UNTIL THE PROPERTY REDESIGNED WAS COMPLETED LEAVING 5,346, UH, THOUSAND DOLLARS REMAINING OF THE APPROVED $18,000 A HERITAGE COMMISSION APPROVED.
THIS MIGHT ALSO PROVIDE A VIABLE SOLUTION TO THE O AND M PROPERTY SECURITY AND ASSET PRESERVATION OF CLASSICAL LITERATURE AND HISTORIC DISPLACED PROJECT WITHOUT THE OUTLAY OF ADDITIONAL FUNDING BY PUTTING IT INTO A SPECIAL BLOCK GRANT INSTEAD OF UNDER O AND M.
ALL OF THE ABOVE HAVE BEEN PROVIDED IN WRITING TO THE CITY COUNCIL FOR THIS DELIBERATION.
MR. MAYOR, COUNCIL MEMBERS AND CITY OFFICIALS, WE THANK YOU FOR YOUR TIME AND CONSIDERATION AND I THINK I'M MU BACK 14 SECONDS.
WE GAVE YOU A LITTLE BIT MORE
ANY QUESTIONS FOR THE SPEAKER? THANK YOU VERY MUCH, SIR.
HELLO, CITY COUNCIL, MR. MAYOR'S, UH, CITY EXECUTIVES.
MY NAME IS JOHNNY SANE, I AM THE CHAIR OF THE COMMUNITY RELATIONS COMMISSION.
I'M HERE ON BEHALF OF, UH, COMMUNITY RELATIONS COMMISSION AND MY FELLOW MEMBERS TO PRESENT TO YOU OUR BUFFINGTON COMMUNITY SERVICES GRANT REPORT.
I WANNA RECOGNIZE MY, UH, MY FIVE OTHER PARTNERS ON THE COMMISSION, UH, FIVE INDIVIDUALS WHO HAVE BEEN EXCELLENT PARTNERS FOR ME WITH ME ON THE COMMUNITY RELATIONS COMMISSION THIS YEAR.
AND ALSO FIVE INDIVIDUALS ARE, UH, MUCH BETTER PUBLIC SPEAKERS THAN I AM.
AND I DON'T HAVE THE ALLOTTED TIME TO SHARE WITH YOU THE ACCOMPLISHMENTS OF THESE INDIVIDUALS, BUT I WILL TELL YOU THAT PRIOR TO THIS, UH, MEETING, UM, I TOLD THEM I'D BE VERY CONFIDENT IN THE REPORT THAT I'LL BE PRESENTING VERY CONFIDENT IN PRE UH, IN THE, UH, PREPARATION.
WE'VE DONE THE THOUGHTFUL AT FIRST.
WE, UH, UH, C COMMITTED TO THIS PROCESS THIS YEAR.
THE ONLY THING I WASN'T SO, UH, CONFIDENT ABOUT IS THAT I, ARE WE ABLE TO REPRESENT THEM IN, UH, IN MY PUBLIC, PUBLIC, PUBLIC SPEAKING TO REPRESENT 'EM IN, IN A, UH, SMOOTH, UH, POLISHED UN, UH, ON, UH, UNST STUTTERING MANNER.
SO IN, IN RESPONSE, UH, THE INDIVIDUALS SAID THAT THEY WILL BE HERE TODAY, UH, MAKE CONCERTED EFFORT, AND I KNOW WE HAVE A LOT OF COMMISSIONERS THAT ARE IN THE AUDIENCE TODAY.
SO THAT'S, UH, REFLECTIVE OF THE INDIVIDUALS THAT YOU'VE APPOINTED AND THAT REPRESENTS THE LATTICE WORK OF OUR COMMUNITY.
UM, COMMUNITY RELATIONS COMMISSION, A BIG PART OF WHAT WE DO IS THAT YOU HAVE APPOINTED, YOU'VE ENTRUSTED THE COMMISSION WITH THE, WITH OVERSEEING A CONSOLIDATED GRANT APPLICATION PROCESS.
AS ALL OF YOU ARE WELL AWARE, THE CITY PROVIDES, UH, GRANT FUNDING TO NONPROFIT ORGANIZATIONS TO PURSUE, UH, CERTAIN COMMUNITY NEEDS.
UM, AND WITH THE MINDSET THAT THERE ARE NONPROFIT ORGANIZATIONS OUT IN THE FIELD THAT ARE MORE EQUIPPED AND OPTIMIZED TO SERVICES NEEDS, UM, AS OPPOSED TO THE CITY PLANO ADDRESSING AND OPERATING THESE SERVICES DIRECTLY.
CASE IN POINT, UM, MEALS ON WHEELS, A NONPROFIT ORGANIZATION, THEY DELIVER WARM MEALS TO, UM, HOUSEHOLDS WHO ARE HAVING ILLNESS OR INABILITY TO ATTAIN THOSE MEALS.
IN ADDITION TO DELIVERING THE SERVICE, DELIVERING THE MEALS, THEY ARE ALSO MAKING A WELLNESS CHECK.
AND BECAUSE OF, YOU KNOW, GREAT MARKETING MEALS ON WHEELS, UH, THE SERVICE IS INDICATIVE OF THEIR NAME AND THEIR MARKET PRESENCE IN TERMS OF WHAT THE VOLUNTEERS AND IN TERMS OF THE BENEFICIARIES, THEY ABLE TO, UM, GET PEOPLE TO VOLUNTEER BASICALLY FOR FREE CONTRIBUTE TO LABOR.
WHEREAS IN CONTRAST, THE CITY OF PLANA WERE TO, UM, PROVIDE MEALS DIRECTLY, THEY WOULD HAVE TO EXPEND FOR THE LABOR AND ALSO, UM, UM, SEEK OUT THOSE BENEFICIARIES.
SO THAT'S AN EXAMPLE WHERE, UM, BY PARTNERING WITH THESE ORGANIZATIONS AND FUNDING THEM, WE, WE GET AMPLIFIED RESULTS.
[00:20:01]
SO OUR REQUIREMENT FOR ALL THE ORGANIZATIONS THAT APPLY IS THAT THE GRANT FUNDING ARE, UM, UTILIZED IN SERVICES AT PLANO CITY PLANO RESIDENTS.UM, THE WAY THAT THE COMMISSION MAKES THE RECOMMENDATIONS IS OFF OF, WE, WE ALL REVIEW APPLICATIONS OF THE NONPROFIT ORGANIZATIONS AND WE UTILIZE THE SCORING SYSTEM.
WE SCORE THE APPLICANTS AND WE EVALUATE THEM OFF THE SCORE.
AND OUR FUNDING RECOMMENDATIONS IS ON THE BASIS OF THEIR SCORES.
SO WITH A HIGHER SCORE, ORGANIZATIONS WITH A HIGHER SCORES GETS A HIGHER PERCENTAGE OF THEIR TOTAL REQUESTED FUNDING, AND THE LOWER SCORES WOULD GET A LOWER PERCENTAGE.
AND PRIMARILY, UM, THE CITY, THE CITY GRANTS, UM, ARE, UH, THREE BUCKETS OF FUNDING, OR THREE SOURCES OF FUNDS.
THEY ARE COMMUNITY DEVELOPMENT BLOCK GRANT, C D B G, WHICH IS A HUD FUNDED, UH, GRANT HOME, WHICH IS ANOTHER HUD FUNDED GRANT.
AND, UM, BUT TODAY MY FOCUS WILL BE ON THE BUFFINGTON COMMUNITY SERVICES GRANT, THE B C S G, UH, C D B G, AND HOME FUND.
OUR RECOMMENDATIONS, UH, FROM THOSE TWO SOURCES, FUNDING HAVE BEEN PROVIDED BY SHANETTE EDEN BACK IN JUST LAST MONTH, JULY, WITH CITY COUNCIL.
SO THE BUFFINGTON COMMUNITY SERVICES GRANT, UH, IN CONTRAST TO C D B G GRANT AND ALSO IN CONTRAST TO THE HOME FUNDS, IS THAT THERE'S A WIDER USE OF, THERE'S, THERE'S, THERE'S A WIDER RANGE OF USES, THERE'S LESS, OR PUT IT, PUT IT ANOTHER WAY, THERE'S LESS USAGE RESTRICTIONS.
AND SOME OF THE USE EXAMPLES WOULD BE PROVIDING FOR SCHOOL, UH, CHILDCARE SERVICES FOR MEAL PRO, UH, MEAL SERVICES, UH, SERVICES TO THE ELDERLY, UM, COUNSELING SERVICES, CHILD ADVOCATES, CHILD ADVOCACY SERVICES, BASICALLY A VERY, VERY WIDE RANGE, UH, WITH JUST A, JUST THAT IT NEEDS TO BE UTILIZED FOR PLANO CITY OF PLANO RESIDENCE.
UM, CURRENTLY THE, UH, B C S G IS FUNDED THROUGH OUR, UM, CITY GENERAL FUNDS AT A PER CAPITA OF $2 AT, AT A, AT A BUDGET AMOUNT OF $2 PER CAPITA.
SO COMING OUT TO APPROXIMATE $585,500.
ALRIGHT, SO B C S G, UH, UH, ELIGIBILITY.
UM, SO BASICALLY, AGAIN, UM, DIFFERENTIATING FROM THE HOME GRANT FUNDS AND, UH, C D B G FUNDS, WHICH ARE FUNDED THROUGH HUD B C S G, HAS A WIDER RANGE OF USAGE.
SO WE HAVE, IN TERMS OF THE APPLICATIONS FOR GRANT FUNDING BY THE CITY OF PLANO, TYPICALLY THEY'RE, THEY'RE SEEKING B C S G FUNDING.
IT'S, THE ELIGIBILITY IS ON ITS SLIDE, BUT ESSENTIALLY, AGAIN, IT'S, UH, IT NEEDS TO PROVIDE PUBLIC SERVICE ACTIVITIES DIRECTLY TO PLANO RESIDENTS.
UH, TO GIVE YOU A TIME, TIME ORIENTATION TO WHAT C R C DOES IN THE CONTEXT OF THE CONSOLIDATED GRANT PROCESS, TYPICALLY IN AUGUST, A SUBCOMMITTEE OF OUR MEMBERS, WE'LL GET TOGETHER AND DELIBERATE ON WHAT HAS WORKED PREVIOUSLY IN THE PREVIOUS GRANT PROCESS AND WHAT HASN'T WORKED, AND COME UP WITH IDEAS TO PRESENT TO THE OVERALL COMMISSION AT LARGE IN NOVE IN OUR NOVEMBER MEETING.
AND IN THE NOVEMBER MEETING, OUR COMMISSIONERS WILL DISCUSS, UH, THE, UH, THE GRANT APPLICATION, UH, WHAT QUESTIONS TO EDIT, WHAT QUESTIONS TO TAKE OFF, AND ALSO KIND OF, UM, HOW ARE WE GONNA COME ABOUT IN COMING TO A RECOMMENDATION.
AND CURRENTLY, AS A STANCE, WE HAVE A APPLICATION THAT IS, UM, 30, 37 QUESTIONS, 31 TO 37 QUESTIONS.
WE HAVE TWO SEPARATE APPLICATIONS, ONE FOR, UH, HOUSING HOME IMPROVEMENT APPLICATION, AND ONE FROM PUBLIC SERVICE APPLICATION.
AND THOSE RANGE FROM 31 TO 37 QUESTIONS.
AND WE ALSO HAVE, UH, AGREED THAT OUR RECOMMENDATION WOULD BE, UM, ANCHORED TO THE SCORING SYSTEM, WHICH WE FORMALLY CALL THE SCORING RUBRIC, WHICH WE NOW CALL THE EVALUATION GUIDELINE.
AND ESSENTIALLY, WE HAVE TWO TOUCH POINTS WITH THE NONPROFIT ORGANIZATION, THE FIRST BEING THE WRITTEN APPLICATION THAT THEY SUBMIT TO THE CITY, PLANO, AND TO THE COMMISSION.
AND ALSO THERE IS A, EACH ORGANIZATION HAS THE OPPORTUNITY FOR, UM, TO PRESENT TO THE C R C.
UM, SO THOSE ARE THE TWO TOUCHPOINT.
AND THEN, UM, IN JANUARY, ALL THAT ORGANIZATIONS APPLICANTS, UH, ARE REQUIRED TO TAKE A, UH, ATTEND A IN IN-PERSON TRAINING WITH OUR CITY STAFF, WHICH THEY WILL BE INSTRUCTED ON, UM, THE APPLICATION QUESTIONS, HOW TO BEST FILL 'EM OUT, WHAT WE'RE LOOKING FOR IN TERMS OF THE COMMISSIONERS, AND ALSO WHAT TO, WHAT TYPES OF INFORMATION TO PRESENT AND THE PUBLIC HEARING.
[00:25:01]
THE DEADLINE OF MARCH 1ST TO SUBMIT THEIR GRANT APPLICATION THROUGH ONLINE, THROUGH, UH, ZOOM GRANTS.AND THEN WE, THE COMM C COMMISSIONERS BASICALLY HAVE THE ENTIRE MONTH OF MARCH TO REVIEW THE APPLICATION AND ALL THE DUE DILIGENCE, UM, DOCUMENTS AND, UH, SUBMIT THEIR, THEIR SCORE.
AND JUST, AGAIN, FOR A TIME REFERENCE, EACH APPLICATION PROBABLY TAKES BETWEEN 40 MINUTES TO HOUR TO REVIEW.
AND FOR THE, FOR THE CURRENT FISCAL YEAR, 2023 GRAND YEAR, WE HAD 27 APPLICATIONS.
SO 27 TIMES ONE HOUR A TIME, YOU KNOW, 27 HOURS COMMITTED TO, UH, IN APPROXIMATELY 30 DAYS, UH, OUR COMMISSIONERS HAVE COMMITTED TO THIS PROCESS.
AND THEN, UM, IN APRIL, IN MAY, WHEN WE SCHEDULED PUBLIC HEARING FOR ALL THE APPLICANTS, UH, FOR THIS PAST GRANT YEAR, WE HAD, AGAIN, 20, 27 APPLICATIONS.
SO WE SCHEDULED, UM, FOUR PUBLIC HEARING DATES.
UH, EACH NIGHT WE'RE COMMITTING AROUND THREE TO FOUR HOURS IN ALLOWING ORGANIZATIONS TO COME UP IN FRONT OF THE, THE COMMISSION.
AND, UM, AND IT'S NOT IN, IN, IT'S A WAY, IT'S INFORMA INFORMATION GATHERING PROCESS.
WE COMMUNICATE TO THE ORGANIZATION THAT THIS IS NOT MEANT TO BE THE COMMISSION JUDGING THEM AS AN ORGANIZATION.
WE ACKNOWLEDGE THAT THEY'RE THE SUBJECT MATTER EXPERTS IN THE FIELD.
THIS IS US LEARNING ABOUT, UH, THE ORGANIZATION, WHAT THEY DO IN OUR COMMUNITY, AND ALSO FOR US TO, UH, GATHER MORE INFORMATION ON WHAT TYPES OF, UH, GRANULAR NEEDS THERE ARE OUT IN THE COMMUNITY IN, IN WHICH PERHAPS THE CITY OF PLANO CAN FILL THE GAPS IN WITH GRANT FUNDING.
SO THAT HAPPENS IN APRIL, MAY.
AND THEN THE C R C THEN RECONVENES IN JUNE TO DELIBERATE ON, UH, THE RECOMMENDATION THAT YOU, THAT YOU HAVE RECEIVED.
AND, UH, WE MAKE A FINAL, UM, ASSESSMENT ON WHICH ORGANIZATION IS GETTING FUNDING AND WHICH ONE, UH, WHAT DOLLAR AMOUNTS.
AND, UM, AGAIN, WE'VE UTILIZED THE SCORING SYSTEM, WHICH WE WILL, I WILL, UH, OVERVIEW FOR YOU IN THE COMING SLIDES.
BUT BASICALLY, UM, ANY ORGANIZATION THAT SCORES A MINIMUM THRESHOLD SCORE OF 70 POINTS GETS SOME FORM OF FUNDING.
SO FOR THIS, UH, FOR THIS GRANT, YEAR, FISCAL YEAR 2023, WE RECEIVED 27 APPLICATIONS, WHICH REPRESENTS A TOTAL REQUESTED FUNDING OF APPROXIMATELY $2 MILLION OUT OF THOSE 24, OUR PUBLIC SERVICE APPLICATIONS, WHICH WOULD, UH, MAKE THEM ELIGIBLE FOR B C S G FUNDING.
AND THOSE 24 APPLICATIONS WOULD BE REPRESENTATIVE OF APPROXIMATELY $1.6 MILLION IN TOTAL REQUESTED FUNDING.
AND THIS SLIDE IS REALLY, YOU KNOW, JUST TO SHOW THERE'S, THERE'S A BIT OF A MISMATCH IN TERMS OF DEMAND AND FUNDING AND THE NEEDS OUT THERE IN OUR COMMUNITY AND OUR SUPPLY OF FUNDS.
SO, SO GOING INTO THIS, WE COMMUNICATE TO THE ORGANIZATIONS AND THEIR TRAINING IN JANUARY THAT LOOK, YOU KNOW, WE UNDERSTAND, UM, THERE'S A LOT OF NEEDS OUT THERE IN THE COMMUNITY, BUT WE, WE WANNA BE TRANSPARENT IN, IN THAT THE BUDGET FUNDING'S IN THAT $500,000 RANGE.
AND, UM, AND SOMETHING THAT, UM, OUR COMMISSIONERS ARE VERY COGNIZANT OF, IS THAT HOW WE CAN BRIDGE THE PROCESS, YOU KNOW, YOU KNOW, IN TERMS OF SHEER MAP, WE CAN'T, THERE'S GONNA BE A BUILT IN DISAPPOINTMENT IN TERMS OF THE ULTIMATE DOLLAR RECOMMENDATION FUNDING.
BUT WHAT WE CAN BRIDGE IN THE IS THE, UH, OUR TOUCH IN THE PROCESS.
UM, I CAN SAY IN MY OBSERVATION OF OUR FELLOW COMMISSIONERS, UH, WE, WE FULLY READ THE A, UH, APPLICATIONS.
WE ARE WELL AWARE OF THE ORGANIZATIONS WHEN THEY COME BEFORE US.
AND, UM, THE QUESTIONS WE ASK SHOWS THAT WE, YOU KNOW, TRULY ACKNOWLEDGE THEIR EXPERTISE IN THE FIELD AND THAT WE'RE LOOKING FOR.
WE ARE, WE'RE, WE'RE LOOKING FOR WAYS THAT WE CAN BEST ALLOCATE CITY, UH, THE GRANT FUNDS TO THEIR EFFORTS IN THE COMMUNITY.
SO I THINK THAT'S THAT KIND OF, UH, INTANGIBLE, IT'S SOMETHING THAT, UH, WE TRY TO UTILIZE AND BRIDGING THE TANGIBLE, YOU KNOW, BUILT INTO DISAPPOINTMENT THAT, YOU KNOW, THERE'S $1.6 MILLION IN NEEDS, AND WE ONLY HAVE $585,000 TO CONTRIBUTE TO THEIR EFFORTS.
SO AGAIN, UH, WE UTILIZE A SCORING MECHANISM TO, UM, TO KIND OF TIE OUR RECOMMENDATION.
AND ANY ORGANIZATION THAT SCORES ABOVE A 70 WILL GET FUNDED THROUGH THE CITI GRANT, THROUGH THE B C S G FUNDING AND, AND, UH, WITH HIGHER SCORES HAVING A HIGHER PERCENTAGE OF THEIR TOTAL REQUESTED FUNDING BEING FUNDED.
UM, FOR THIS PAST, UH, GRANT YEAR, WE HAD 27 APPLICATIONS, TOTALLY $2,010,889.
AND OF THAT, UH, AGAIN, UH, WE'RE MAKING RECOMMENDATIONS FOR SIX AGENCIES
[00:30:01]
FOR C D B G AND HOME, UH, SOURCES OF FUNDING THAT HAS BEEN PRESENTED TO YOU BY SHANETTE IN JULY.AND TODAY, WE ARE MAKING RECOMMENDATION FOR 18 OF THOSE ORGANIZATIONS TO BE FUNDED THROUGH B C SS G GRANT FUNDS.
AND THOSE SPECIFIC LISTING ENUMERATION OF THOSE ORGANIZATION HAS BEEN PROVIDED TO YOU THROUGH, UH, A MEMORANDUM.
AS SOME OF YOU MAY RECALL, UH, I WAS LAST IN FRONT OF YOU IN CITY COUNCIL, UM, BACK IN APRIL OF THIS YEAR.
WE REVIEW THE PROCESS OF OUR, THE CONSOLIDATED GRANT PROCESS.
AND THESE THREE BULLET POINTS ARE ESSENTIALLY THE STREAMLINED TAKEAWAY OF THE AREAS OF FOCUS.
AND, UM, AND, AND I, WHAT WE DID WAS THE COMMISSION.
THEN I TOOK THIS BACK TO THE COMMISSION, ALL COMMISSIONERS REVIEWED AND LISTENED TO THE CITY COUNCIL, THE FULL CITY COUNCIL RECORDING BACK IN APRIL, 2023.
AND, UH, WE, UM, I, AND I WANNA PRESENT TO YOU HOW, UM, SOME OF THE CHANGES WE'VE MADE WITHIN THE PROCESS.
OKAY? SO AT A VERY HIGH LEVEL, YOU KNOW, SOME OF THE FEEDBACK, UH, SPECIFICALLY I'LL POINT OUT TO, UH, COUNCIL MEMBER REG ELLI, WE, WE, WE RECEIVE THE FEEDBACK THAT, UH, PERHAPS THE CALLING OUR EVALUATION GUIDELINES, THE SCORE AND RUBRIC, UH, IT CAN, CAN MAKE IT, AND ALSO CATEGORIZING OUR POINT ALLOCATION AS WRITTEN APPLICATION AND PUBLIC HEARING CAN COME OFF AS IF THIS IS A SPEECH COMPETITION OR SOME SORT OF WRITTEN APPLICATION AND WRITTEN COMPETITION.
AND ALTHOUGH, YOU KNOW, WHEN, WHEN I TOOK THIS BACK, UM, THE FEEDBACK IS, I CAN ASSURE YOU THAT WITHIN THE ORGANIZATIONS THEMSELVES, WE HAVE NOT GOTTEN THAT FEEDBACK BECAUSE, UH, YOU KNOW, SOME OF THE, THE PAR FOR COURSE FOR THE NONPROFIT PROCESS IS THAT THERE IS A WRITTEN APPLICATION, THERE IS A, UH, PUBLIC HEARING PRESENTATION COMPONENT.
UM, SO WITHIN THE ORGANIZATIONS THEMSELF, I DON'T THINK THAT WAS AN ISSUE.
BUT THAT BEING SAID, WHEN THERE IS A PERCEPTION FROM STAKEHOLDERS IN THE COMMUNITY, WHETHER IT'S OUR CITY COUNCIL MEMBERS OR PERHAPS ORGANIZATION THAT'S NOT A PART OF THIS PROCESS, THEY MAY HAVE THE, THEY MAY HAVE THE PERCEPTION THAT, UM, YOU KNOW, THAT THIS IS A WRITTEN, THAT THIS IS A WRITING COMPETITION, OR THIS IS A SPEECH COMPETITION.
'CAUSE I, I HAPPEN TO BE CHAIR
UM, BUT THAT BEING SAID, WE RECOGNIZED THAT WE HAD A MESSAGING ISSUE.
WE HAD A, UH, THE WAY THAT WE'RE SIGNALING THIS PROCESS.
SO WHAT WE DID WAS WE, UM, INSTEAD OF CALLING THE EVALUATION PROCESS A SCORE AND RUBRIC, WHICH THE COMMISSION HAS DONE SINCE 2018, WE CHANGED IT TO EVALUATION GUIDELINES.
THAT BEING SAID, SUBSTANTIVELY, THE PROCESS IS STILL BASICALLY THE SAME.
WE'RE STILL TWO TOUCH POINTS IN TERMS OF EVALUATING THESE APPLICANTS.
WE ARE RECEIVING THEIR WRITTEN APPLICATION.
WE ARE HAVING A PUBLIC HEARING, WHICH EACH OF THE APPLICANTS.
AND PART OF THAT IS ALL JUST DUE TO SCALE.
THERE'S, THIS YEAR, THERE'S 27 ORGANIZATIONS, AND WE HAVE NINE MEMBERS TO GET FAIR AND EQUAL ACCESS FOR OUR NINE MEMBERS MATCHING SCHEDULE.
WITH THE 27 ORGANIZATIONS, WE HAD TO LIMIT TO, TO THESE TOUCH POINTS.
SO, BUT WE HAVE GOTTEN RID OF THE CATEGORIES OF WRITTEN APPLICATION, UH, CATEGORIES OF PUBLIC HEARING, UH, ADMINISTRATIVE, WE JUST CALL IT, WE'RE, YOU KNOW, WE STREAMLINED IT.
WE'RE JUST, WE'RE ESSENTIALLY EVALUATING THE APPLICANT.
SO WHY NOT DO, WHY NOT BE MORE, UH, DIRECT IN WHAT WE'RE TRYING TO DO AS OPPOSED TO MISLEAD WITH, UH, SOMEONE OF THE LABELINGS? AND SOMETHING ELSE IS THAT INSTEAD OF, UH, ANOTHER, ANOTHER COMMENT WAS THAT, UM, WE DON'T WANT TO HAVE THE PERCEPTION THAT THERE'S ANY FAVORABLE BIAS.
I BELIEVE AS COUNCIL MEMBER PRINCE, UH, SORRY, MAYOR PROTON PRINCE THAT GAVE THIS, GAVE, UH, THE IMPRESSION THAT THERE WAS A, THERE WAS A FAVORABILITY GIVEN TO EXISTING ORGANIZATIONS THAT RECEIVED PRIOR FUNDING BECAUSE ONE OF OUR, UH, ADMINISTRATIVE CATEGORY AWARDED ADDITIONAL FIVE POINTS FOR PRIOR GRANT RECIPIENTS.
SO WE'VE STRIPPED, WE'VE STRIPPED THAT OUT TO ADDRESS, UH, THAT FEEDBACK.
WE'VE ALSO GOTTEN THE FEEDBACK FROM, UM, I BELIEVE IT WAS COUNCIL MEMBER SMITH, ABOUT JUST STREAMLINING THE APPLICATION PROCESS.
SO PERHAPS, UH, APPLICANTS WITH SMALLER DOLLAR AMOUNTS CAN HAVE A WAY TO, UM, HAVE A MORE SMOOTH PROCESS.
AND I WILL ADDRESS THAT IN MY NEXT SLIDE IN JUST ONE BIT.
SO RIGHT HERE, I, I APOLOGIZE FOR HOW THERE'S SO MUCH STACKED IN THERE, BUT I WANTED TO GIVE YOU A SIDE-BY-SIDE COMPARISON OF WHAT IT LOOKED LIKE, WHAT YOU GUYS SAW BACK IN APRIL AND WHAT
[00:35:01]
IT IS NOW GOING FORWARD.NEW MEANING FOR THE COMING YEAR, FISCAL YEAR 20, UH, 2024 GRANT YEAR, WHAT THE PROCESS IS GOING TO LOOK LIKE.
AND A BIG CHANGE IS THAT IN THE WRITTEN APP, WE, WE'VE OBVIOUSLY STRIPPED AWAY THE WRITTEN APPLICATION CATEGORY IN A PUBLIC HEARING CATEGORY.
UH, WE ARE JUST EVALUATING THE APPLICANT.
AND, UM, A LOT OF THE QUESTIONS UNDER THE WRITTEN APPLICATION CATEGORY HAD TO DO WITH, HEY, HOW, HOW DID THEY ANSWER THE QUESTIONS? ARE THEY WITHIN, ARE THE SPEAKERS WITHIN THE TIMING OF THAT? AGAIN, WE WEREN'T GRADING ON THEIR, THEIR PRESENTATION SKILLS, IT WAS JUST, UM, HAVING A VERY TRANSPARENT MECHANICAL SPELLING OUT OF, UH, WHAT WE'RE LOOKING FOR.
AND ALSO TO INCENTIVIZE THEM TO ESSENTIALLY SHOW UP FOR THE PUBLIC PRESENTATION.
'CAUSE ULTIMATELY IT, IN SOME WAYS, THEY CAN HAVE A SUPERIOR WRITTEN APPLICATION THAT HAS PROVIDED US ALL THE WRITTEN INFORMATION, AND THEY DON'T NECESSARILY NEED TO SHOW UP BECAUSE THERE'S NOT, THERE'S NOT THAT SEPARATION SCORING.
BUT NONETHELESS, WE HEARD YOUR FEEDBACK AND WE WANTED TO STREAMLINE THE PROCESS.
'CAUSE ULTIMATELY WE'RE EVALUATING THE APPLICANT'S, UM, APPLICANT.
SO, AND ANOTHER, ANOTHER KEY, UM, CHANGE THAT YOU'LL NOTICE IS THAT WE HAVE REALLOCATED RE-WEIGHTED SOME OF THE, THE POINTS ALLOCATIONS.
SO WE HEARD FEEDBACK FROM THE COUNCIL MEMBERS THAT, UH, YOU KNOW, WE ARE NOT PRIORITIZING ORGANIZATIONS IN THIS ORGANIZATION THAT DOES A LOT FOR THE CD PLANO.
SO WHAT WE DID IS, OF COURSE, WE ADJUSTED, UM, IMPACT ON PLANO RESIDENTS TO 15 POINTS FROM 10.
BUT I, I, I JUST WANNA HIGHLIGHT, I THINK YOU GUYS UNDERSTAND THIS, ONE OF THE QUALIFIERS FOR THE APPLICANT IS THAT THESE DO ANY DOLLAR FUNDS REWARDED TO THE ORGANIZATION HAS TO BE USED FOR, UH, CITY PLANO RESIDENTS.
BUT THAT BEING SAID, THERE'S GONNA BE ORGANIZATIONS THAT OUTSIDE OF OUR, UH, CITY FUNDING IS ALREADY PROVIDING A LOT OF SERVICES FOR THE CITY PLANO.
SO WE DO WANT TO, UH, REWARD THEM FOR THOSE EFFORTS.
UM, ANOTHER KEY HIGHLIGHT THAT WOULD, UM, THAT ADDRESSES, UM, COUNCIL MEMBER SMITH, UM, SUGGESTION THAT WE SOMEHOW STREAMLINE THE PROCESS A BIT SO THAT THE SMALLER GRANT DOLLAR APPLICANTS CAN HAVE AN EASIER TIME WITH, UH, THE APPLICATION PROCESS.
WE TRULY, WE DELIBERATED THAT, BUT IT'S KIND OF LIKE, IT'S KIND OF LIKE THE SAYING, WHEN YOU, WHEN WE ALL APPLY FOR A LOAN, THE BRAIN DAMAGE IT TAKES TO APPLY FOR A $50,000 LOAN IS JUST THE SAME AS APPLYING FOR A MILLION DOLLAR LOAN.
WHY? BECAUSE YOU'RE STILL NEEDING TO FILL OUT A LOAN APPLICATION.
YOU STILL NEED TO FILL OUT, UH, PROVIDE FINANCIAL STATEMENTS, PERSONAL FINANCIAL STATEMENTS, AND THE BASIC DUE DILIGENCE IS STILL GONNA BE THERE.
AND ULTIMATELY WE ARE, UH, OUR CITY GRANTS ARE NOT FUNDED BY AN INDIVIDUAL, IT'S NOT A PRIVATE FOUNDATION.
UH, JEFF BEZOS PRIVATE FOUNDATION, WE HAVE STAKEHOLDERS AND PEOPLE TO REPORT TO.
SO WHEN WE DELIBERATED THAT TOPIC, OUR COMMISSIONERS DIDN'T, JUST DIDN'T FEEL COMFORTABLE IN TERMS OF STRIPPING OUT THE BASIC REQUIREMENTS.
BUT WHAT WE'VE, UH, SUGGESTED, WHAT, WHAT WHAT WE HAVE CONCLUDED IN DOING IS INPUTTING, UM, UH, NUMBER SIX IN OUR NEW, UH, EVALUATION CRITERIA, WHICH IS EVALUATING WHETHER THE PROJECT, UM, PROPOSED, UH, PROPOSED DOLLAR FUNDING IS, IS, UH, IS UH, PROPORTIONATE TO THE AMOUNT OF SERVICE THEY PROVIDE.
AND, AND WHAT I MEAN BY THE INTENTION TO THAT IS, IF THEY ARE, IF THE ORGANIZATION'S COMING TO US THAT, UH, REQUESTING $20,000, BUT THEY'RE GONNA PROVIDE, LET'S USE EXTREME NUMBER, THEY'RE PROVIDING 20,000 MEALS.
WHAT A GREAT R O I, AND THAT'S SOMETHING THAT WE WOULD REALLY WEIGH AND GET PRIORITY TO THROUGH OUR SCORING.
UM, BUT THEN SOMETHING I WANNA POINT OUT IS BEYOND, BEYOND WHAT WE HAVE IN WRITING IN OUR PROCESS, IN OUR POLICIES, IT'S THE, IT'S THE INDIVIDUALS YOU GUYS HAVE APPOINTED.
SO WHEN WE HAVE THIS KIND OF, UH, SCRUTINY, THIS KIND OF FEEDBACK, THIS IS HELPFUL FOR US AS INDIVIDUALS ON THE COMMISSION.
'CAUSE WE KNOW WHAT THE CITY COUNCIL'S LOOKING FOR.
WE KNOW, UH, IT'S THE INDIVIDUALS THAT'S, THAT'S, UH, YOU KNOW, MAKING DETERMINATION ON THE STORY.
SO WE HEAR YOU, WE HEAR THAT WE, WE WANT TO MAKE THIS PROCESS EASIER.
AND, UH, AND WE ALSO WANT TO PRIORITIZE PERHAPS ORGANIZATIONS THAT'S DOING A LOT FOR A VERY SMALL DOLLAR REQUESTS US.
ALRIGHT, AND SO THIS IS, UH, SO TO GIVE YOU AN OVERVIEW OF THE UPCOMING TASK, WE ARE IN OUR, UH, NOVEMBER, EARLY NOVEMBER SCHEDULED MEETING.
THE COMMISSION IS GONNA FURTHER FURTHER REFINE WHAT YOU SEE PRESENTED TO YOU IN A NEW APPLICATION, IN A NEW, UH, EVALUATION GUIDELINE.
WE'RE GONNA GET MORE GRANULAR IN ADDITION TO WHAT, WHATEVER FEEDBACK I RECEIVE FROM THE COUNCIL MEMBERS TONIGHT, AND ALSO SOMETHING ELSE IS THE HOUSING TASK
[00:40:01]
CREDIT PROCESS.WE, UH, WE AWAIT YOUR FEEDBACK DETERMINATION.
WE UNDERSTAND THAT, UH, THE CITY OF PLANO HAS, UH, ENGAGED WITH A CONSULTANT TO, UH, REGARDING THE PROCESS.
AND, UH, WE ARE READY WITH ANY DIRECTION IN THAT, IN THAT REGARDS.
AND OUTSIDE OF THAT, THANK YOU FOR YOUR TIME TODAY.
ANY QUESTIONS FOR JOHNNY? COUNCIL MEMBER ELLA.
I JUST WANTED TO THANK YOU CHAIRMAN SINGH, FOR BEING OPEN TO THE FEEDBACK THAT SEVERAL OF US EXPRESSED AT THE MEETING BACK IN APRIL.
SO THANK YOU SHELBY, UH, TO TACKLE ONTO THAT.
I KNOW THAT FOR A FEW YEARS NOW, IT'S HAD TO FEEL LIKE YOU'RE, UH, UM, MAKING CHANGES IN A POLICY EARTHQUAKE BECAUSE WE JUST KEEP TACKING ON NEW REQUIREMENTS AND CHANGING THINGS.
SO I APPRECIATE THE, UH, ADAPTABILITY.
AND I'LL ECHO ALSO WHAT I SAID IN APRIL.
I THINK YOU'RE DOING A FINE JOB SPEAKING.
YOU KNOW, THAT REMINDS ME, I DID, UH, I DID, I DID HEAR THE FEEDBACK IN THE PRIOR COUNCIL MEETING THAT, UH, COUNCIL WOULD LIKE MORE, LEADS MORE TIME TO REVIEW OUR RECOMMENDATION C C R C RECOMMENDATIONS IN TERMS OF THE, UH, UH, NOT JUST THE CD, NOT JUST THE B C S C RECOMMENDATIONS, BUT ALSO THE C D B G RECOMMENDATION AND HOME FUNDS.
WHAT WE CAN DO IN THE FOLLOWING GRANT CYCLE IS TO PUSH UP AND TRUNCATE OUR SCHEDULE WITH THE PUBLIC HEARING.
SO THEN WE WOULD ARRIVE AT OUR, UH, RECOMMENDATION AT A MUCH EARLIER DATE IN JUNE IF YOU GUYS WOULD LIKE.
SO THAT'S TOTALLY AMENABLE, AND THAT'S WHY I FEEL LIKE THIS, UH, HAVING THIS FEEDBACK, AS MUCH AS THIS CAN BE SCRUTINY AS PROCESS SCRUTINY, BUT WE, WE, WE APPRECIATE THE FEEDBACK YOU'RE GIVING US BECAUSE I, I CAN, I CAN SAY IN THE PAST, PAST YEARS OR SO, WE HAVEN'T QUITE GOTTEN THAT FEEDBACK WITH THIS.
THERE CAN BE A FLYWHEEL EFFECT WHERE WE CAN, UH, WE CAN, UM, YOU KNOW, MAKE THE PROCESS BETTER.
GREAT EXAMPLE OF YOUR, UH, EFFORTS TO WORK IN ADAPT.
CULTURAL ARTS, YOU DIDN'T SEE ME HERE.
GOOD EVENING COUNSEL AND OTHER MEMBERS OF THIS WELL OILED MACHINE.
I AM THE CHAIR OF THE CULTURAL ARTS COMMISSION.
THIS IS MY FOURTH AND FINAL YEAR WITH THE COMMISSION.
SO I'M GONNA BE LOOKING FOR SOMETHING ELSE TO BOTHER YOU GUYS WITH.
GIVE YOU AN OVERVIEW OF THE COMMISSION.
AS IT STANDS RIGHT NOW, IT'S ME AS THE CHAIR.
UH, MISTY HOYT IS THE VICE CHAIR.
UH, SHE TOO WILL BE AGING OUR OUT THIS YEAR.
SO THAT OPENS UP TWO UP TWO POSITIONS FOR NEXT YEAR'S APPOINTMENTS, FOLLOWED BY EMILY MOORE, LISA KLEIN, AND DIANE GLOBAL.
UH, ON THE, ON THE CITY SIDE, UH, OUR STAFF LIAISONS ARE JENNIFER KNOX WALKER, OUR CITY ASSISTANT, UM, CITY ATTORNEY, AND KAREN DAVIS.
OUR CULTURE ALERTS, UH, ADMINISTRATOR.
SOME OF THE THINGS WE ACCOMPLISHED, UH, THIS PAST YEAR, UM, WE HAD ALWAYS HAD ONE SUBCOMMITTEE THAT WAS TRYING TO WORK ON ISSUES RELATED TO GRANT FUNDING AMOUNTS, FAIRNESS CAPS, THOSE KINDS OF THINGS.
AND THOSE, UM, EFFORTS OVER THE YEARS HAVE STAGNATED OR STALLED OUT.
SO WE, THE SUBCOMMITTEE, WHICH I'M REALLY PROUD OF, WHAT THEY DID HERE, THEY TOOK A DIFFERENT APPROACH THIS YEAR AND THEY DECIDED TO APPROACH THIS BY LOOKING AT ELIGIBILITY FIRST.
'CAUSE ELIGIBILITY DETERMINES WHAT THE MAXIMUM AMOUNT ANY PARTICULAR ORGANIZATION CAN GET IS.
AND THE WAY ELIGIBILITY HAS BEEN DONE IN THE PAST, IT WAS TAKING VERY TOP LINE NUMBERS, NOT REALLY APPLYING, UH, CRITERIA THAT DETERMINES HOW MUCH OF THIS MONEY IS ACTUALLY BEING USED FOR ARTS OR FOR THINGS THAT, UH, ACCOMPLISH, UH, REVENUE SPECIFICALLY TO HOT TAX, WHICH IS THE FUND THAT, UM, THIS MONEY COMES FROM.
SO IN ORDER TO KIND OF REGENERATE THOSE FUNDS, IT WOULD BE NICE TO, TO KIND OF QUALIFY THAT A LITTLE BIT.
AND THAT COMMITTEE'S ACTUALLY MADE A LOT OF PROGRESS.
WE STARTED A SECOND SUBCOMMITTEE, UM, TO REVIEW THE QUESTIONS, UH, THE 20 QUESTIONS THAT, UH, GO OUT TO ALL OF THE APPLICANTS EXCEPT FOR OUR SMALL AN, UH, SMALL ARTS APPLICANTS, WHICH I'LL COVER IN A MINUTE.
THOSE, UH, QUESTIONS OVER THE YEARS HAVE BECOME A LITTLE STALE.
UM, AND IN MANY CASES THEY'RE A LITTLE REDUNDANT AND SOME OF THE THINGS THEY ASK ARE KIND OF COPY PASTE ANSWERS AND, AND DON'T REALLY MAKE A WHOLE LOT OF SENSE.
UM, SO THIS NEW SUBCOMMITTEE WE, WE FORMED, UM, TWO MONTHS AGO, UM, THEY HIT THE GROUND RUNNING.
THEY'RE, THEY'RE LOOKING AT ALL THE QUESTIONS, TRYING TO FIGURE OUT HOW WE QUALIFY, UM, AND GRADE THE, THE APPLICANTS.
AND WITH RESPECT TO SPECIFICALLY BRINGING HEADS IN BEDS FOR THE HOT TAX, INCREASING THE, THE VARIATION, THE VARIETY OF ARTS AND, AND CULTURAL ACTIVITIES.
[00:45:01]
PRETTY DIVERSE GROUP HERE.UH, AND, AND ALSO EXPOSE THE CITY OF PLANO TO GET OTHER PEOPLE TO COME IN HERE AND, AND SEE THOSE THINGS.
EVEN IF WE CAN'T DIRECTLY AFFECT HOT TAX, WE CAN ALWAYS TOUCH OTHER AREAS OF TOURISM AND THINGS LIKE THAT.
UM, WE ALSO CHANGED THIS YEAR FOR WHATEVER REASON, AND NO ONE SEEMS TO KNOW THE HISTORY OF THAT.
ONE OF THE, ONE OF THE, UH, PROCESSES THAT THE APPLICANTS, UM, PARTICIPATE IN IS, OBVIOUSLY THEY DO THE WRITTEN APPLICATION, BUT THEY HAVE A DAY THAT THEY COME IN AND THEY DO ORAL PRESENTATIONS.
AND TYPICALLY THOSE ORAL PRESENTATIONS HAVE BEEN IN DIRECT SUPPORT OF THE WRITTEN APPLICATION, WHICH TO ME AT LEAST, AND, AND THE OTHER COMMISSIONERS SEEMED A LITTLE REDUNDANT.
IT'S LIKE, I, I ALREADY READ YOUR ANSWERS.
PRESENTING THOSE ANSWERS AGAIN MAKES A LITTLE SENSE.
SO WE OPENED UP THE, THE, THE, THE ORAL PRESENTATION DAY TO WHERE THEY COULD PRESENT WHATEVER THEY WANTED ABOUT THEMSELVES.
IN EFFECT, WE CAN LEARN MORE ABOUT WHAT THOSE ARTS GROUPS DO BY THEM ACTUALLY EXPOSING US TO WHAT THEY DO.
NOT ALL OF US, EVEN THOUGH WE'RE ENTITLED TO GO SEE EVERYTHING THEY DO, WE JUST DON'T HAVE THAT KIND OF TIME.
IT'S HUNDREDS OF EVENTS A YEAR.
SO BY OPENING THE, UH, THE PRE THE, THE ORAL PRESENTATION TO WHATEVER FORMAT THEY WANTED, UM, IT ALLOWED US TO SEE THINGS THAT WE HADN'T SEEN IN THEIR PERFORMANCES, THE TYPES OF ART THEY DO, AND INTERPRETATIONS OF THE ART THEY DO, WHETHER IT'S PERFORMANCE ART OR MUSICAL ART, DRAWING, ART, YOU KNOW, ANY KIND OF DIFFERENT ART.
THERE'S A LOT OF DIFFERENT THINGS GOING ON HERE.
SO THAT WAS ACTUALLY VERY WELL RECEIVED BY NOT ONLY THE COMMISSION, I THINK, BUT, BUT ALSO THE ART, UM, GRANT, UH, APPLICANTS AS WELL.
SO WE'RE PRETTY PROUD OF THAT.
THINGS WE'D LIKE TO SEE FOR NEXT YEAR, OBVIOUSLY CONTINUING TO REFINE THE ELIGIBILITY REQUIREMENTS, UH, AND CHANGES TO, TO, TO PROMOTE MORE EQUITY IN THE GRANT, UM, PROCESS.
CONTINUE TO PROMOTE, UH, CULTURAL AND ARTISTIC EXPERIENCES THAT ARE CREATED WITHIN PLANO, BY PLANO AND FOR PLANO.
AND, AND IN SOME CASES WE, WE HAVE SOME WAIVER AND EXCEPTIONS TO THAT, BUT THAT'S NOT IMPORTANT RIGHT NOW.
AND, AND ALSO ENCOURAGE NEW, UH, I'M A BIG FAN OF INCUBATORS AND, AND NEW ARTISTIC GROUPS.
JUST GETTING THEIR START AND FINDING A WAY TO KIND OF GET FUNDED THAT FIRST TIME AROUND.
AND, AND SO THAT'S, THAT'S, THAT'S A COOL THING.
WE HAVE A, A PROVISION FOR THAT.
IT'S NOT HUGE, UM, BUT IT IS THERE.
AND I LIKE TO SEE MORE PEOPLE PROMOTE THAT OR GET THE WORD OUT THAT SAYS, HEY, YOU KNOW, COME TO PLANO, BASE YOUR OPERATIONS OUT OF HERE AND, AND WE'LL HELP YOU, YOU KNOW, KIND OF GET OFF THE GROUND AND BUILD SOMETHING.
AND WE HAVE SOME HISTORY THAT THAT SHOWS THAT THAT ACTUALLY WORKS.
SO THE GRANT OVERVIEW PROCESS, UM, I'LL GO THROUGH THAT REAL QUICK.
THERE ARE BASICALLY THREE TYPES OF GRANTS.
THIS GETS A LITTLE COMPLICATED.
THESE, UM, THE SMALL ARTS GRANTS ARE LIMITED TO $2,500 OR LESS.
IT DOES NOT REQUIRE A NOT-FOR-PROFIT STATUS.
UM, AND YOU CANNOT GET MORE, WE CANNOT DO MORE THAN FOUR OF THOSE A YEAR.
THAT PARTICULAR GRANT DOES NOT, UM, IMPLICATE THE, THE CAP, WHATEVER THE CAP THAT YOU FOLKS SET, UH, FOR THE YEAR.
SO THAT FUNDING IS OUTSIDE OF THAT.
UM, THE MAJOR ARTS GRANT, WHICH IS OUR BIGGEST CATEGORY, I THINK IN TERMS OF THE NUMBER OF, UM, OF ORGANIZATIONS THAT COME TO US, OUR ORGANIZATIONS, UM, THEIR FUNDING ELIGIBILITY CANNOT EXCEED 25% OF THE PREVIOUS YEAR'S.
THEY DO REQUIRE NONPROFIT STATUS.
UM, AND THEIR RECOMMENDED AWARD IS PART OF THE, THE CURRENT MILLION DOLLAR CAP OF FUNDS THAT WE, WE RECEIVE.
UM, WE ALSO GET QUARTERLY REPORTS FROM THEM.
THEY HAVE ATTENDANCE REQUIREMENTS TO OUR, UH, MONTHLY MEETINGS.
UH, AND THEY'RE ALSO REQUIRED TO PROVIDE ACCESS TO THEIR EVENTS OR REHEARSALS TO THE DIFFERENT COMMISSIONERS IN THE GROUP.
THE EVENTS, GRANTS, UM, WE HAVE FOUR OF THOSE.
THOSE ARE ORGANIZATIONS ARE ALSO LIMITED TO 25%.
THEY ALSO REQUIRE NONPROFIT STATUS.
UH, THEY MAY REQUEST CASH OR IN-KIND CITY SERVICES.
AND IF YOU SEE WHO THESE ARE LITTLE, YOU'LL UNDERSTAND THAT A LITTLE BIT.
UH, AND OF COURSE THEY REPORT THEIR ACTIVITIES, ATTENDANCE NUMBERS, ALLOCATION OF CITY FUNDS, YOU KNOW, IN THE LAST 60 DAYS.
SO ALL OF THIS IS MONITORED THROUGHOUT THE YEAR.
ONCE THEY RECEIVE THEIR, THEIR GRANT, UM, THEIR, THEIR, THEIR CONTRACTS SAYS, THIS IS HOW YOU'RE GONNA RECEIVE YOUR FUNDS, WHEN YOU'RE GONNA RECEIVE YOUR FUNDS.
AND THEY HAVE TO REPORT COMPLIANCE TO THAT.
ONE PART IS THE WRITTEN APPLICATION I MENTIONED EARLIER, THE WINDOW FOR THAT OPENS IN FEBRUARY AND CLOSES IN APRIL.
AND THE SMALL ARTS GRANTS, THERE'S EIGHT QUESTIONS WORTH ZERO TO FIVE POINTS.
THAT'S ONE OF THE THINGS I'D LIKE TO SEE CHANGE TO ONE, TO FIVE TO ZERO DOESN'T MAKE SENSE.
UM, AND THE APPLICANT MUST, UH, INCLUDE A PROPOSED BUDGET FOR THE, FOR THE CURRENT FOR THE YEAR.
THEY'RE, UH, REQUESTING FOR IN THE MAJOR ARTS AND EVENTS GRANTS.
UM, UH, A SYSTEM THAT WE HAVE CALLED ZOOM GRANTS THAT WE OPERATE OUT OF.
ALL THEIR ANSWERS GO INTO THAT SYSTEM.
WE REVIEW THEM, UH, THEY MUST SUBMIT THEIR, UH, NINE 90 INFORMATION, THEIR TAX EXEMPT INFORMATION.
UH, AND ALL OF THAT IS, UM, VERIFIED AND ELIGIBILITY IS, IS ACCOUNTED FOR BY THE BUDGET OFFICE.
AND THEN PART TWO, WE TALKED ABOUT THEIR ORAL APPLICATION.
THEY HAVE 10 MINUTES BASICALLY TO TELL US WHAT THEY DO AND HOW THEY DO IT AND WHY THEY DO IT.
[00:50:01]
ASK THEM QUESTIONS AND ANSWERS.AND SOME OF IT WILL BE RELATED TO THE WRITTEN, UH, ANSWERS THEY PROVIDED.
SOME OF IT MAY BE TO THE PRESENTATION THEY JUST GAVE US.
UH, AND LIKE I SAID, THIS YEAR WE CHANGED IT SO THAT THE FORMAT IS, UH, DETERMINED BY THEM.
ALRIGHT, SO JUMPING OVER TO FUNDING RECOMMENDATIONS.
THERE WERE FOUR EVENTS, UM, APPLICATIONS RECEIVED THIS YEAR AND 17.
ONE OF THOSE, THOSE APPLICATIONS WAS A SMALL ARTS APPLICATION.
ONE OF THE, UM, APPLICANTS DID NOT PASS MUSTER.
THEY HAVE TO SCORE A 70% OR HIGHER, UH, ON OUR, ON OUR WRITTEN QUESTIONNAIRE.
AND THEN THAT'S WHAT DETERMINES ALSO WHAT THEY GET.
UM, SO THERE WAS ONE DENIAL THIS YEAR.
IT'S NOT THE FIRST YEAR IT'S HAPPENED, BUT I, I BELIEVE THERE'S AN AGENDA ITEM TO DEAL WITH THAT AT SOME POINT.
UM, HISTORICALLY, CO YOU KNOW, IT, THE, THE AMOUNT OF MONEY THAT THAT HAS BEEN GIVEN TO US GOING AT LEASE BACK FIVE YEARS HAS BEEN PRETTY FLAT, UH, WITH THE EXCEPTION OF COURSE OF, UH, 2020, THE C YEAR.
BUT, SO EVERYTHING THIS POINT IS, IS PRETTY COPACETIC.
SO HERE'S HOW THE NUMBERS WORKED OUT.
WHAT WAS REQUESTED WAS 1,000,009 OH 2 3 46 BETWEEN THE SMALL AND MAJOR ARTS.
WHAT WAS AWARDED BY SCORING THEM WAS 1,000,007 10, 5 60.
SO THIS BASICALLY SAYS IF YOU WOULD'VE GOTTEN A HUNDRED ON THAT QUESTIONNAIRE, YOU WOULD'VE GOTTEN 1,000,009 IF EVERYBODY GOT A HUNDRED.
BUT THE WAY THE SCORES PANNED OUT, IT SCALES THEM DOWN TO 1,000,007.
AND THEN WHEN WE APPLY THE CAP, THAT'S A MILLION DOLLAR CAPS, OBVIOUSLY THE CAP IS BELOW THE, THE AWARDED BY SCORE AMOUNT.
SO EVERYTHING GETS CAPPED, UH, AT A MILLION DOLLARS AND EVERYBODY'S SCORES GET, UM, SCALED DOWNWARD TO FIT THAT CAP IN THE EVENTS CATEGORY.
UH, WHAT WAS REQUESTED WAS $396,918.
AND WHAT WAS AWARDED WAS JUST LESS THAN THAT AT THREE 69,987.
SO HERE YOU CAN SEE ALL OF THE SMALL AND MAJOR ARTS GRANTS RECOMMENDATIONS.
UH, THIS IS WHAT THEY WERE ELIGIBLE FOR, THIS IS WHAT THEY REQUESTED.
THOSE NUMBERS DON'T ALWAYS MATCH.
YOU SEE THEIR INDIVIDUAL SCORES, UM, AND WHAT THEY WERE, UH, ELIGIBLE AWARDED BASED ON SCORE ONLY.
AND THEN THE FINAL COLUMN IS THE RECOMMENDATION SCALED TO FIT THE MILLION DOLLAR CAP.
AND YOU'LL SEE ONE, THERE'S ONE SMALL ARTS GRANTS IN THERE.
UH, AND THERE WAS ONE ORGANIZATION THAT DID NOT QUALIFY BECAUSE THEY GOT LESS THAN A 70% ON THEIR QUESTIONNAIRE GOING FORWARD IN THE EVENTS CATEGORY.
UH, WE HAD FOUR, UM, DIFFERENT EVENTS THAT SOLICITED FUNDING.
UM, THIS IS HOW THEIR NUMBERS PLAYED OUT, HOW THEIR ELIGIBILITY NUMBERS ARE VERY WILDLY, AS I'M SURE YOU CAN UNDERSTAND WHY WHEN YOU SEE WHO THEY ARE, UH, WHAT THEY REQUESTED AND THEIR SCORES, THEIR SCORES ARE GENERALLY PRETTY HIGH.
THOSE EVENTS SCORE VERY WELL TYPICALLY AND THEIR, UM, FUNDING RECOMMENDATION ON THE RIGHT IS THE, THE RESULT OF OF THAT SCORING.
ANY QUESTIONS? THANK YOU, FABIAN, YOU HAVE ANY QUESTIONS, UH, FOR FABIAN? I DO.
SO, UM, I I WANTED YOU TO GO BACK TO THAT SLIDE WITH REGARD TO THAT ONE.
UM, ONE PLANO ART ASSOCIATION, ONE GRANT THAT WAS, UM, DENIED.
YEAH, THE PLANO ART ASSOCIATION MM-HMM.
UM, WE'RE, WE'RE DEALING WITH A, SO BASICALLY YOU HAVE TO BE 70 TO PASS, RIGHT? YOU HAVE TO HAVE A 70 TO PASS.
AND SO WE'RE TALKING LESS THAN EVEN LESS THAN EVEN 1% WHEN AGREED.
SO IS THERE LIKE A PURE PROCESS WHERE PEOPLE CAN ACTUALLY SAY, LOOK, CAN YOU RE-LOOK AT IT? OR, YOU KNOW, LIKE IN COURT YOU HAVE A MOTION TO RECONSIDER, BUT YOU KNOW, WE, WE DISCUSSED THAT, WE DISCUSSED THAT AND, AND WE KIND OF TOOK A D A DIFFERENT ROUTE TO SOLVE THIS ISSUE.
AND I BELIEVE, CORRECT ME IF I'M WRONG, IT'S ON THE AGENDA FOR LATER.
THERE'S A SYSTEM THAT DOES THE SCORING.
AND THE SCORING IS THERE'S SEVEN COMMISSIONERS THAT PUT IN THEIR SCORES AND THIS, AND THE SYSTEM GIVES YOU WHAT THAT SCORE IS, AND IT COMES OUT TO A TWO DIGIT PRECISION.
UM, WE'VE NEVER ROUNDED ANYTHING.
IT'S JUST NEVER HAPPENED THAT WAY.
IN ADDITION, EVERYBODY REVIEW THESE SCORES AND, AND THESE, THESE NUMBERS WERE ACCEPTED VOTED UNANIMOUSLY.
I, I, I'M NOT, I'M NOT, I'M NOT TALKING ABOUT THE SCORING PROCESS.
ALL I'M ASKING SPECIFICALLY WHEN IT COMES TO THAT CLOSE TO A DECISION OF GRANT OR NOT GRANT, IS THERE A PROCESS FOR SOME, SOMEBODY WHO IS SEEKING A GRANT TO COME BACK AND ASK FOR A RECONSIDERATION OR ASK FOR SOME TYPE OF WAY TO, YOU KNOW, MAKE THEMSELF, YOU KNOW, THEIR WRITTEN PRODUCT MORE PRESENTABLE? THAT, THAT'S ALL I'M ASKING.
SO IN THE CURRENT GRANT MANUAL, I DON'T BELIEVE THERE IS, BUT ALSO I KIND OF NEED YOU TO UNDERSTAND THAT THEIR
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GRADE IS BASED NOT ONLY ON THE ANSWERS TO THEIR QUESTIONS, IT'S THEIR, HOW MANY OF THE MEETINGS HAVE THEY ATTENDED? HAVE THEY MET THOSE REQUIREMENTS? HAVE THEY PROVIDED ACCESS TO THEIR PERFORMANCES OR, OR WHATEVER IT IS THEY DO.UM, IN, IN THIS PARTICULAR CASE, THIS ORGANIZATION WAS NOT PRESENT WHEN THESE NUMBERS WERE REVEALED.
SO, SO, SO I'M NOT SURE YOU WOULD'VE GOTTEN VERY FAR.
I KNOW I'VE SPOKEN TO A COUPLE OF DIFFERENT COMMISSIONERS WHO, WHO EFFECTIVELY DROVE THE SCORE DOWN AND THEY WOULD NOT BUDGE ON THAT.
SO I'M NOT SURE AN APPEAL PROCESS IF ONE EXISTED, WOULD'VE HELPED.
BUT NO, THE ANSWER, DIRECT ANSWER, ANSWER YOUR QUESTION IS THERE IS CURRENTLY NO APPEAL PROCESS ON THAT.
AND WHAT ABOUT, UM, DISCUSSING THE REASON FOR THE FINAL SCORE THAT, UM, CAUSED THEM TO BE DENIED? I MEAN, DO YOU SIT DOWN WITH THEM AND TELL THEM, LOOK, YOU KNOW, IF YOU'VE DONE THIS BETTER OR THAT BETTER, UM, WE WOULD'VE INCREASED YOUR, YOUR SCORE? I MEAN, IS THERE A COMMUNICATION, A DIALOGUE? I MEAN, OBVIOUSLY THESE ARE ALL PLANO, RIGHT? UM, ORGANIZATIONS, THIS PARTICULAR ORGANIZATION HAS BEEN IN THIS GRANT GROUP FOR A LONG TIME TOO.
SO IT WAS PRETTY, PRETTY TOUGH TO SEE THAT.
UM, THERE IS CONSTANT COMMUNICATION BETWEEN THE GRANT RECIPIENTS AND OUR BUDGET OFFICE LIAISON.
I KNOW THAT THAT COMMUNICATIONS EXISTS, UH, OFTEN.
SO I'M SURE THEY WERE, THEY WERE COMMUNICATED WITH AND TOLD, HEY, THIS IS THE SITUATION.
UM, THE MANAGEMENT OR THE SENIOR MANAGEMENT, THE OPERATIONAL MANAGEMENT OF THIS ORGANIZATION HAS SINCE CHANGED.
I, I WOULD LIKE TO SEE, I MEAN, I LIKE TO MAKE THAT, UM, YOU KNOW, SUGGESTION THAT WHENEVER THERE IS SOMETHING THAT, THAT CLOSE, I MEAN, IF WE'RE TALKING ABOUT 50%, I MEAN THAT, THAT'S A DIFFERENT STORY.
I MEAN, I UNDERSTAND YOU RESOLVED IT MAYBE LATER ON, BUT, UM, BUT IN THE, IN THE FORMAL PROCESS THAT THAT NEEDS TO BE INCORPORATED MM-HMM.
IF THEY DON'T WANT THE OPPORTUNITY TO COME BACK, THAT'S THEIR PROBLEM.
BUT, YOU KNOW, BUT ALLOWING THEM AN OPPORTUNITY TO COME BACK AND FIX THEIR PROBLEM.
NO, I'M SURE THEY WANNA BE BACK WHERE THEY WOULDN'T HAVE APPLIED, UM, FOR SURE.
UM, THE DIFFICULTY, I THINK, AND, AND I AGREE WITH YOU, I THINK THERE NEEDS TO BE SOME KIND OF PROCESS PUT INTO THE GRANT NIGHT MANUAL FOR THAT.
I THINK THE HARD PART HERE IS THIS IS BASED ON PAST PERFORMANCE.
SO HOW DO YOU FIX THAT? UM, PART OF IT WOULD BE MEETING REGULARLY WITH A LIAISON, WITH, YOU KNOW, WITH THE COMMISSION AND, AND GETTING FEEDBACK FROM THE COMMISSION AND A LIAISON, HEY, YOU KNOW, WE'VE, WE SEE SOME TROUBLE BREWING.
YOU CAN AVOID THAT COME GRANT TIME IF YOU KIND OF STRAIGHTEN THESE THINGS OUT NOW.
AND THAT PROBABLY WE DIDN'T HAVE THE OPPORTUNITY TO DO THAT.
BUT THERE IS A QUARTERLY REVIEW, QUARTERLY REPORT THAT THEY HAVE TO SUBMIT AND THEY ARE REQUIRED TO ATTEND AT LEAST ONE MEETING OF ONE GENERAL MEETING, UH, PER QUARTER.
CAST MEMBER HOMER, DID YOU HAVE SOMETHING? I JUST WANTED TO SAY THANK YOU TO YOU AND THE COMMISSION FOR YOUR WORK.
THE ARTS AND PLANO ARE SO IMPORTANT AND I'M REALLY PROUD OF OUR CITY FOR MAKING THE ARTS A PRIORITY.
UM, UH, COUNCIL, UM, DEPUTY MAYOR PROTON TOO.
AND I WERE IN, UH, AT A CONFERENCE LAST WEEK AND I WAS APPROACHED BY A COUNCILWOMAN FROM ANOTHER CITY IN TEXAS WHO WAS FRUSTRATED WITH, WITH HOW HER CITY WAS NOT SEEING THE IMPORTANCE OF THE ARTS.
SO I WAS, I WAS PROUD TO BE ABLE TO, UH, REPRESENT PLANO AND, AND, UM, I KNOW WE'VE GOT A LOT OF, UM, PRIORITIES TO WORK ON OUR COMPREHENSIVE PLAN OF THE ARTS.
AND I HAD THE OPPORTUNITY TO ATTEND PART OF YOUR ORAL PRESENTATIONS, AND I WISH I COULD HAVE BEEN THERE ALL DAY BECAUSE IT REALLY WAS ENLIGHTENING TO, TO SEE, UH, SEE THE DIFFERENT ORGANIZATIONS REPRESENT THERE.
AND I, I, I REALLY ENJOYED WHAT YOU DID WITH HAVING THEM DO THINGS A LITTLE DIFFERENTLY.
IT WAS, IT WAS EXCITING TO BE THERE.
SO JUST WANTED TO TELL YOU, I APPRECIATE YOUR LEADERSHIP.
APPRECIATE THE COMMISSION'S HARD WORK, AND, UM, LOOKING FORWARD TO SEEING WHAT, WHAT, WHAT HAPPENS NEXT WITH THE ARTS AND PLAN.
IT'S VERY MUCH A TEAM EFFORT AND, AND EVERYONE IN IN THE COMMISSION IS, IS VERY THRILLED ABOUT WHAT THEY DO.
THEY, THEY'RE OBVIOUSLY DELIGHTED TO, TO GET EXPOSED TO THESE THINGS AND, AND, AND PARTICIPATE IN THESE DIFFERENT THINGS AND, AND HAVE A SAY IN AND WHERE IT GOES FROM THERE.
I DIDN'T HAVE IT ON MY THANK YOU SO MUCH.
ANYONE ELSE? YEAH, REAL QUICK, WHAT'S THE DOLLAR AMOUNT THAT THEY WOULD HAVE BEEN IF THEY WOULD HAVE SCORED AT 70? WHAT'S THE ACTUAL DOLLAR AMOUNT THAT WAS MISSED OUT? I KNOW IT'S NOT THIS TOTAL NUMBER.
IT'S NOT IN THERE AND I'M, I'M GONNA GIVE YOU A REALLY BROAD STROKE 'CAUSE I DON'T REMEMBER THE EXACT NUMBER, BUT IF THEY HAD SCORED A 70, I BELIEVE IT WOULD'VE BEEN ABOUT $3,600.
THAT'S WHY I WAS THINKING IT WAS THREE SOMETHING.
I COULD BE WRONG, BUT I THINK THAT'S THE NUMBER I'M, I'M REMEMBERING 6,509.
SO MAYOR AND COUNCIL, UH, THE NEXT ITEM IS FUNDING OF AGENCIES OUTSIDE OF, UH,
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PARAMETERS.SO YOU HAVE TWO, TWO ITEMS AND A FORMAL APPEAL FROM, UM, THE MASONIC LODGE.
UM, AND THE WAY THAT I READ IT, MR. PINNELL, I'LL JUST ASK THAT YOU KIND OF CONFIRM THIS WITH A HEAD NOD.
UH, IT SOUNDS LIKE YOU HAVE A, AN ALTERNATE TO THE, UH, TO THE, EXCUSE MY MY TERM, THE MONUMENT OUT THERE GOING TO PLAQUES.
AND IT SOUNDS LIKE THERE'S SOME FUNDS LEFT OVER IF YOU MOVE TO THE PLAQUES THAT YOU'RE ASKING TO USE.
YOU CAN COME THERE THAT YOU'RE ASKING TO USE FOR OPERATIONS AND MAINTENANCE, AND THAT WOULD TOTAL $2,875.
THE FIRST THING MR. CITY MANAGER IS I'M 88 YEARS OLD AND VERY HARD OF HEARING.
AND IF YOU WOULD REPHRASE, I'D ACTUALLY KNOW WHAT YOU'RE DOING, AND I'M LOOKING AT YOUR LIPS RIGHT NOW,
SO, UM, IT SOUNDS LIKE THE PROJECT FOR THE MONUMENT HAS CHANGED TO PLAQUES.
THIS HIT US LIKE A BOLT OF LIGHTNING JUST LAST, LAST WEEK.
UM, MS. HAWKINS, AND BY THE WAY, MIKE BELL AND MS. HAWKINS HAVE ALWAYS BEEN VERY GOOD AT WORKING